Executive Office Manager & Strategic Liaison

Metropolitan Transportation Authority (MTA); New York (NY); Hybrid; USD 99,000 - 148,000; Full time

Job summary

Metropolitan Transportation Authority (MTA) NYC Transit seeks an Office Manager to provide high-level executive and administrative support to the Chief of Staff. You will liaise with internal and external stakeholders, coordinate the EVP’s schedule, and manage the COS’s staff with a focus on efficiency and confidentiality.

Responsibilities include streamlining operations across departments, preparing materials, tracking inquiries, and coordinating complex initiatives while maintaining a

Qualifications

• Bachelor’s degree in Arts/Sciences or equivalent combination of education and experience.
• 10 years of progressively responsible executive support experience.
• 3 years coordinating complex initiatives and supporting senior leadership.

Responsibilities

• Streamline and coordinate work to support the EVP and senior leadership; manage the COS’s administrative staff and establish office-wide best practices.
• Perform administrative tasks including mail tracking, inquiries, and material preparation for the Chief of Staff; meet deadlines with a hands-on approach.
• Review incoming correspondences requiring EVP approval and coordinate project-based work.
• Undertake ad-hoc assignments and confidential projects on behalf of the Chief of Staff; stay organized in a fast-paced environment.
• Other duties as assigned and ensure adherence to policies and standards.

Skills

Verbal communication

Written communication

Prioritization

Interpersonal skills

Confidentiality

Organizational skills

Microsoft Office

Word

Excel

PowerPoint

Outlook

Education

BA/BS or equivalent

Tools

None

Job description

Metropolitan Transportation Authority (MTA) NYC Transit seeks an Office Manager to provide high-level executive and administrative support to the Chief of Staff. You will liaise with internal and external stakeholders, coordinate the EVP’s schedule, and manage the COS’s staff with a focus on efficiency and confidentiality.

Responsibilities include streamlining operations across departments, preparing materials, tracking inquiries, and coordinating complex initiatives while maintaining a