Executive Office Manager for the President & COO

Mass General Brigham Incorporated; Massachusetts; Hybrid; USD 64,000 - 93,000; Full time

Job summary

Mass General Brigham is seeking an Office Manager for the Offices of the President and COO to oversee executive calendars, travel, and budget operations. The role demands coordination across departments, ensuring alignment with strategic initiatives and efficient office functioning.

The incumbent will manage complex travel logistics, prepare briefs for the President and COO, and maintain the Presidential Committee Log, while teaming with Finance, HR, IT, and Communications to support strategic

Qualifications

• 8–10+ years supporting C-suite executives and managing executive calendars.
• Experience with office budgets, monthly reconciliations, and vendor management.
• Proficiency with Workday or similar ERP; academic medical center experience preferred.
• Ability to handle confidential information and work independently.
• Excellent written and verbal communication; cross-functional collaboration.

Responsibilities

• Owns President and COO calendars, travel logistics, and related briefs.
• Manages Office of the President budget, reconciliations, and vendor relations.
• Produces weekly pre-reads and daily COO briefings.
• Supports COO with cross-office coordination and executive communications.
• Provides reports and analyses for executive leadership.

Skills

Interpersonal skills

Organizational skills

Written communication

Financial acumen

Independent judgment

MS 365 proficiency

Workday experience

Education

High school diploma

Associate's degree preferred

Bachelor's degree preferred

Tools

Workday

Microsoft 365

Job description

Mass General Brigham is seeking an Office Manager for the Offices of the President and COO to oversee executive calendars, travel, and budget operations. The role demands coordination across departments, ensuring alignment with strategic initiatives and efficient office functioning.

The incumbent will manage complex travel logistics, prepare briefs for the President and COO, and maintain the Presidential Committee Log, while teaming with Finance, HR, IT, and Communications to support strategic