Executive Office Manager

AdventHealth; DeLand (FL); On-site; USD 50,000 - 70,000; Full time

Job summary

AdventHealth is seeking a driven administrative professional to support executive functions in DeLand, Florida. The role involves managing executive calendars, supervising staff, and ensuring efficient operation of the office. Ideal candidates are detail-oriented and possess strong problem-solving skills.

Benefits

Benefits from Day One

Paid Days Off from Day One

Student Loan Repayment Program

Career Development

Whole Person Wellbeing Resources

Qualifications

• Extensive senior level administrative support experience required.
• Ability to manage critical projects and multiple priorities.

Responsibilities

• Manage calendars for executive team members.
• Supervise Executive Assistant and handle hiring and performance reviews.
• Process c-suite expense reports and ensure compliance with policies.

Skills

Detail-oriented

Problem Solving

Team Player

Writing Skills

Education

Bachelor's Degree

Job description

**All the benefits and perks you need for you and your family:**

+ Benefits from Day One

+ Paid Days Off from Day One

+ Student Loan Repayment Program* (For eligible positions)

+ Career Development

+ Whole Person Wellbeing Resources

**Our** **promise** **to** **you:**

Joining AdventHealth is about being part of something bigger. It’s about belonging to a community that believes in the wholeness of each person, and serves to uplift others in body, mind and spirit. AdventHealth is a place where you can thrive professionally, and grow spiritually, by Extending the Healing Ministry of Christ. Where you will be valued for who you are and the unique experiences you bring to our purpose-minded team. All while understanding that **together** we are even better.

**Schedule:** Full Time

**Shift** : Day

**Location:** AdventHealth DeLand

**The community** **you’ll** **be caring for:** 701 W Plymouth Ave. DeLand, FL 32720

**The role** **you** **’ll** **contribute** **:**

This position requires an accomplished, driven, educated professional with extensive senior level administrative support experience. The individual in this role is personable, detail-oriented, self-motivated, highly organized and able to effectively manage critical projects while delivering the highest quality possible. This position requires a multitasker who is able to quickly assess and prioritize projects, based on deadlines, complexity, process flow and person-hours required. This individual must possess writing skills, problem solving with effective solutions, and be a team player and motivator. The individual in this role handles multiple priorities in a fast-paced environment with frequent interruptions and heavy phone activity. Attends and prepares minutes for meetings, as assigned.

The individual in this role plans, coordinates and directs a broad range of services that allows the organization to operate efficiently and handles a wide variety of complex, time sensitive documents and confidential situations.

**The value** **you’ll** **bring to the team:**

+ Manages, directs or coordinates Executive Office functions/services and clerical duties of the Executive Office to include direct management of calendars for President/CEO, CFO, CMO and indirect for COO, and CNO.

+ Supervises and provides oversight of Executive Assistant, delegating projects or functions as deemed necessary, assisting Executive Assistant in their role when needed. Responsible for hiring, counseling and performance reviews timely. Provides orientation and manages schedule.

+ Greets and assists patients, physicians, staff members, customers and telephone callers. Handles physician and/or patient/customer complaints in a confidential manner, investigates and/or refers to appropriate resource and/or department for resolution.

+ Opens, sorts, reviews and routes incoming correspondence. Establishes uniform correspondence procedures and style practices. Composes and types correspondence to routine inquiries communicating effectively in oral and written form.

+ Monitors and reviews incoming expense reports, check request forms, invoices and other documents from all hospital areas to pertinent Executive Officer to ensure compliance with established Policy & Procedure this includes monitoring and tracking for physician non-compensation items.Prepares and processes c-suite expense reports on a routine basis.

**The** **expertise** **and**

**Category:** **Administrative**

**Organization:** **AdventHealth DeLand**

**Schedule:** **Full-time**

**Shift:** **1 - Day**

**Req ID:** **25016678**

We are an equal opportunity employer and do not tolerate discrimination based on race, color, creed, religion, national origin, sex, marital status, age or disability/handicap with respect to recruitment, selection, placement, promotion, wages, benefits and other terms and conditions of employment.