Administrative Assistant-Saudi Arabia

Extreme Networks; United States; Remote; USD 45,000 - 60,000; Full time

Job summary

A leading company in cloud-driven networking solutions is seeking an Administrative Assistant to provide support to senior management. The role involves coordinating meetings, managing travel logistics, and handling confidential information. Ideal candidates will demonstrate strong communication skills, flexibility, and the ability to thrive in a fast-paced environment. Join a dynamic team and contribute to positive change.

Qualifications

• 3-5 years of experience in an administrative role supporting senior managers or executives.
• Proven expertise in managing complex schedules and travel logistics.

Responsibilities

• Coordinate meetings and handle catering arrangements.
• Manage domestic and international travel planning.
• Prepare presentations and reports.

Skills

Problem-solving

Communication

Discretion

Flexibility

Tools

Microsoft Word

Excel

PowerPoint

Job description

Administrative Assistant

Join Extreme Networks, a global leader in cloud-driven networking solutions trusted by over 50,000 customers worldwide. We are experiencing double-digit growth and are committed to delivering exceptional outcomes at scale. Our hubs are located across Europe, North America, South America, Asia Pacific, and the Middle East.

We have a fantastic opportunity for an Administrative Assistant. If you are eager to join a dynamic team and drive positive change, we want to hear from you.

In this role, you will provide administrative support to the CAO, Sales, Marketing, Legal, HR, and Facilities teams, working under the direction of the Legal Operations Manager. You will handle highly confidential information, prepare materials for meetings with internal and external stakeholders, and suggest improvements to administrative processes. The position requires exceptional attention to detail, flexibility, and adaptability in a fast-paced environment.

Responsibilities might include:

1. Coordinate meetings, establish agendas, and handle catering arrangements.
2. Manage domestic and international travel planning, including passport and visa requirements for the Country Manager and other key travelers.
3. Prepare presentations and reports.
4. Handle expense reports, primarily for the Country Manager and frequent travelers.
5. Compose business correspondence and address communications efficiently, highlighting critical issues to management.
6. Manage team SharePoint sites.
7. Support E-Billing, vendor relations, and budgeting processes.
8. Provide administrative support to the Executive Vice President, Chief Administrative Officer, the Country Manager, and local team members as directed.
9. Assist with special projects such as coordinating off-sites, conducting research and analysis, document retention initiatives, and other ad hoc tasks.

Requirements:

• 3-5 years of experience in an administrative role supporting senior managers or executives.
• Proven expertise in managing complex schedules, travel logistics, and company-wide events.
• Proactive problem-solving skills and good judgment.
• Discretion, tact, critical thinking, and excellent communication skills.
• Professional demeanor, interpersonal skills, energy, and flexibility.
• Ability to handle confidential and sensitive information appropriately.
• Initiative, resourcefulness, and strong follow-through.
• Assertiveness and success in a fast-paced, technology-driven environment.
• Proficiency in Microsoft Word, Excel, and PowerPoint.