Diabetes Clinical Research Administrative Assistant

Mass General Brigham; Boston (MA); Remote; USD 40,000 - 55,000; Part time

Job summary

Mass General Brigham is seeking an Administrative Assistant to support the Director of Diabetes Clinical Research. The role involves coordinating administrative tasks, managing calendars, and assisting with clinical trial activities. Candidates should have a high school diploma and 2-3 years of relevant experience, with proficiency in MS Office and strong communication skills.

Qualifications

• 2-3 years of administrative assistant or secretarial experience required.
• Can accept experience in lieu of a degree.

Responsibilities

• Provide administrative support to executives and department heads.
• Assist with planning and monitoring clinical trial activities.
• Track and reconcile expenses, process invoices.

Skills

Proficiency in MS Office

Strong verbal & written communication skills

Ability to proofread and edit written documents

Time management

Familiarity with medical terminology

Education

High School Diploma or Equivalent

Trade/Technical/Vocational Diploma Related Field of Study

Job description

Site: The Brigham and Women's Hospital, Inc.

Mass General Brigham relies on a wide range of professionals, including doctors, nurses, business people, tech experts, researchers, and systems analysts to advance our mission. As a not-for-profit, we support patient care, research, teaching, and community service, striving to provide exceptional care. We believe that high-performing teams drive groundbreaking medical discoveries and invite all applicants to join us and experience what it means to be part of Mass General Brigham.

Job Summary
Specializes in providing routine administrative support as directed under moderate supervision, for the Director of Diabetes Clinical Research. Will assist with daily coordination and communication to ensure the smooth operation of various business functions and serve as a point of contact for internal and external collaborators.

Responsibilities may include:

Providing administrative support to individuals who may include internal and external executives or department heads, including managing calendars, scheduling meetings, and coordinating travel arrangements.

Assisting with the planning, execution and monitoring of clinical trial activities, by ensuring that timelines and deliverables are met in accordance with executed clinical trial agreements.

Serve as a point of contact for internal and external associates, including employees, clients, vendors, and partners.

Organizing and maintaining files, records, and documents.

Track and reconcile expenses, process invoices, and ensure adherence to budgetary guidelines.

Remain knowledgeable of business unit policies.

May make contacts of a sensitive, complex, and confidential nature.

Completes routine tasks under moderate supervision.

Required for All Jobs
Performs other duties as assigned
Complies with all policies and standards
Does this position require Patient Care (indirect/direct)? No

Qualifications

Education

High School Diploma or Equivalent required or

Trade/Technical/Vocational Diploma Related Field of Study preferred

Can this role accept experience in lieu of a degree? Yes

Experience

Administrative Assistant or Secretarial Experience 2-3 years required

Knowledge, Skills & Abilities

Proficiency with office procedures and equipment i.e. filing, copying, scanning, printing and faxing.

Proficiency in MS Office.

Ability to proofread and edit written documents.

Ability to use phone system.

Managing one's own time and the time of others.

Strong verbal & written communication skills.

Strong interpersonal, written and oral skills.

Ability to use standard office equipment.

Familiarity with medical terminology.

Additional Job Details (if applicable)

Physical Requirements

Standing Occasionally (3-33%)
Walking Occasionally (3-33%)
Sitting Constantly (67-100%)
Lifting Occasionally (3-33%) 20lbs - 35lbs
Carrying Occasionally (3-33%) 20lbs - 35lbs
Pushing Rarely (Less than 2%)
Pulling Rarely (Less than 2%)
Climbing Rarely (Less than 2%)
Balancing Occasionally (3-33%)
Stooping Occasionally (3-33%)
Kneeling Rarely (Less than 2%)
Crouching Rarely (Less than 2%)
Crawling Rarely (Less than 2%)
Reaching Occasionally (3-33%)
Gross Manipulation (Handling) Constantly (67-100%)
Fine Manipulation (Fingering) Frequently (34-66%)
Feeling Constantly (67-100%)
Foot Use Rarely (Less than 2%)
Vision - Far Constantly (67-100%)
Vision - Near Constantly (67-100%)
Talking Constantly (67-100%)
Hearing Constantly (67-100%)

Remote Type

Remote

Work Location

221 Longwood Avenue

Scheduled Weekly Hours

20

Employee Type

Regular

Work Shift

Day (United States of America)

EEO Statement:

The Brigham and Women's Hospital, Inc. is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. To ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Veteran's Readjustment Act of 1974, and Title I of the Americans with Disabilities Act of 1990, applicants who require accommodation in the job application process may contact Human Resources at (857)-282-7642.

Mass General Brigham Competency Framework

At Mass General Brigham, our competency framework defines what effective leadership "looks like" by specifying which behaviors are most critical for successful performance at each job level. The framework is comprised of ten competencies (half People-Focused, half Performance-Focused) and are defined by observable and measurable skills and behaviors that contribute to workplace effectiveness and career success. These competencies are used to evaluate performance, make hiring decisions, identify development needs, mobilize employees across our system, and establish a strong talent pipeline.