Executive Office Manager

Opti Staffing Group; Anchorage (AK); On-site; USD 55,000 - 70,000; Full time

Job summary

Opti Staffing Group in Anchorage, AK is seeking an Office Manager to oversee daily operations, maintain an organized and professional office, and serve as the primary point of contact for facilities, vendors, and inquiries. You’ll coordinate maintenance, technology support, workspace needs, and services to keep the office efficient.

As you establish in the role, you’ll support executive leadership and company operations, manage calendars, travel, expenses, and purchasing docs, prepare agendas,

Responsibilities

• Oversee the daily operations of the office, ensuring an organized, efficient, and professional work environment.
• Serve as the primary point of contact for office operations, facilities, vendors, and office-related inquiries.
• Coordinate office maintenance, repairs, technology support, workspace needs, and facility services.
• Manage office supplies, equipment, mail, shipping, and vendor relationships.
• Welcome visitors, oversee front-office activities, and coordinate conference room scheduling and meeting logistics.
• Maintain office security, company contact lists, internal communications, and the corporate event calendar.
• Ensure the office is clean, safe, well-stocked, and operating efficiently to support employees and leadership.
• As you establish in the Office Manager role, support executive calendars, travel, expenses, and purchasing card documentation.
• Coordinate leadership meetings, prepare agendas and presentation materials, and provide meeting follow-up.
• Assist with company events, meetings, sponsorships, and community engagement activities, including vendor coordination, logistics, promotional materials, and branded merchandise.
• Support office communications, special projects, and administrative initiatives while handling confidential information with professionalism and discretion.

Job description

• Office Management (Primary Responsibility)Oversee the daily operations of the office, ensuring an organized, efficient, and professional work environment.
• Serve as the primary point of contact for office operations, facilities, vendors, and office-related inquiries.
• Coordinate office maintenance, repairs, technology support, workspace needs, and facility services.
• Manage office supplies, equipment, mail, shipping, and vendor relationships.
• Welcome visitors, oversee front-office activities, and coordinate conference room scheduling and meeting logistics.
• Maintain office security, company contact lists, internal communications, and the corporate event calendar.
• Ensure the office is clean, safe, well-stocked, and operating efficiently to support employees and leadership.
• As you become established in the Office Manager role, you'll have the opportunity to expand your responsibilities by supporting executive leadership and company operations. Additional duties may include:Manage executive calendars, meeting schedules, travel arrangements, expense reporting, and purchasing card documentation.
• Coordinate leadership meetings, prepare agendas and presentation materials, and provide meeting follow-up.
• Assist with company events, meetings, sponsorships, and community engagement activities, including vendor coordination, logistics, promotional materials, and branded merchandise.
• Support office communications, special projects, and administrative initiatives while handling confidential information with professionalism and discretion.