Office Manager

Diablo Convoy; Conroe (TX); On-site; USD 40,000 - 60,000; Full time

Job summary

A Private Family Office located in Conroe, Texas, is seeking a versatile professional who can manage various roles including Executive Assistant tasks and HR duties. The ideal candidate will handle meeting coordination, manage mail, organize office celebrations, and ensure office cleanliness. Proficiency in Microsoft Office, especially Outlook and Excel, is essential. This position requires strong multitasking skills to maintain a welcoming office environment.

Qualifications

• Multiple roles in a family office requiring strong organizational and multitasking skills.

Responsibilities

• Coordinate meetings and interviews effectively.
• Manage incoming and outgoing mail efficiently.
• Organize office celebrations and maintain a welcoming atmosphere.
• Ensure cleanliness and functionality of office spaces.
• Manage office supplies and coordinate IT maintenance.

Skills

Microsoft Office proficiency

Strong Outlook skills

Strong Excel skills

Job description

Overview

This position wears multiple hats in a Private family office. Some days you might have your Executive Assistant hat on while other days you will be assisting management with HR duties and running reports. You will also assist accounting and handle corporate calendar.

Responsibilities

• Meeting Coordination: Schedule and keep track of meetings and interviews. Prepare conference rooms, welcome guests, and provide hospitality.
• Mail Management: Handle incoming and outgoing mail and packages. Scan important documents and coordinate with external mail services as needed.
• Personal Touch: Keep track of birthdays and organize small celebrations. Contribute to creating a welcoming office atmosphere.
• Office Upkeep: Ensure cleanliness and readiness of conference rooms, break rooms, and workstations. Manage inventory of office and cleaning supplies. Coordinate with IT for printer maintenance.
• Technical Proficiency: Proficient in Microsoft Office— strong Outlook and Excel skills