Office Manager

Legacy01 LLC; Town of Florida (NY); On-site; USD 42,000 - 65,000; Full time

Job summary

Legacy01 LLC in New York is seeking an organized Office Coordinator to oversee daily operations, scheduling, and communications. You will manage workflows, maintain filing systems, and support budgeting and HR onboarding.

The role requires strong multitasking, excellent written and verbal communication, and proficiency with Microsoft Office or Google Workspace. You will collaborate with vendors and ensure policy compliance.

Qualifications

• Strong organizational and multitasking skills.
• Leadership and team management ability.
• Excellent communication (written and verbal).
• Proficiency in tools like Microsoft Office or Google Workspace.
• Problem-solving and decision-making skills.
• Attention to detail and time management.
• Experience in administration or office coordination (preferred).

Responsibilities

• Oversee daily office operations and workflow.
• Handle scheduling, meetings, and office communications.
• Maintain office supplies inventory and place orders.
• Coordinate with vendors, contractors, and service providers.
• Assist with budgeting, invoicing, and basic accounting tasks.
• Ensure compliance with company policies and procedures.
• Support HR functions such as onboarding and employee records.
• Organize filing systems (digital and physical).
• Help improve systems and processes for efficiency.

Skills

Organizational skills

Leadership

Communication

Office coordination

Problem solving

Time management

Attention to detail

Tools

Microsoft Office

Google Workspace

Job description

Job Description

Key Responsibilities

• Oversee daily office operations and workflow
• Handle scheduling, meetings, and office communications
• Maintain office supplies inventory and place orders
• Coordinate with vendors, contractors, and service providers
• Assist with budgeting, invoicing, and basic accounting tasks
• Ensure compliance with company policies and procedures
• Support HR functions such as onboarding and employee records
• Organize filing systems (digital and physical)
• Help improve systems and processes for efficiency

Skills & Qualifications

• Strong organizational and multitasking skills
• Leadership and team management ability
• Excellent communication (written and verbal)
• Proficiency in tools like Microsoft Office or Google Workspace
• Problem-solving and decision-making skills
• Attention to detail and time management
• Experience in administration or office coordination (preferred)