Office Manager / Executive Admin

Mythic Ai.Com; Austin (TX); On-site; Full time

Job description

Key Responsibilities

Executive Assistant Functions

• Calendar Management: Managing complex calendars, scheduling meetings, and resolving scheduling conflicts for the executive team.
• Travel & Logistics: Coordinating travel itineraries, booking flights/hotels, and managing expense reports.
• Communication Liaison: Acting as the first point of contact, screening calls, and managing correspondence with discretion.
• Document Preparation: Formatting information for internal/external communication, preparing memos, reports, and PowerPoint presentations.
• Meeting Support: Preparing meeting agendas, taking minutes, and conducting follow-ups on action items.

Office Manager Functions

• Office Operations: Overseeing daily office logistics, including supply inventory, vendor management (copiers, printers, catering), and mail distribution.
• Facility Management: Acting as a liaison with building management for maintenance, office temperature, and cleaning.
• Office Culture: Planning company events, team meetings, and fostering a positive work environment.
• Technology Support: Assisting with IT needs, including office equipment maintenance and basic troubleshooting.

Required Skills and Qualifications

• Experience: Proven experience as an Executive Assistant, Office Manager, or similar administrative role.
• Organizational Skills: Exceptional time management and the ability to prioritize projects simultaneously.
• Confidentiality: High level of integrity and discretion in handling confidential information.
• Tech Savviness: Strong knowledge of Google Suites & MS Office Suite.
• Communication: Strong written and verbal communication skills.
• Ability to work in a fast-paced environment.