Executive Office Lead & Administrative Operations Coordinator

Zymeworks Inc.; New York (NY); Hybrid; USD 80,000 - 110,000; Full time

Benefits offered by this job

Industry leading vacation

Medical, dental and vision benefits by

Zymelife health and wellness benefits

Employee Share Purchase Program

Employee Equity Program

Job summary

Zymeworks Inc. in New York, NY seeks an experienced Executive Administrative Assistant to support the Head of Commercial.

You will manage calendars, coordinate meetings and travel, prepare reports, and handle confidential information with discretion. The role requires 5+ years of admin experience supporting senior leaders, superb organizational and communication skills, and proficiency with Microsoft Office.

Qualifications

• Post-secondary education in business administration, office administration, or a related field.
• 5+ years of relevant administrative experience.
• Experience supporting senior leaders and coordinating office operations.
• Strong organizational and time-management skills in a fast-paced environment.
• Excellent written and verbal communication with high attention to detail.
• Proactive, solutions-oriented approach with initiative to improve processes.

Responsibilities

• Provide day-to-day administrative support to the Head of Commercial, including calendar management and travel arrangements.
• Coordinate internal and external meetings, agendas, logistics, and catering as needed.
• Prepare, edit, and format correspondence, presentations, and reports.
• Support expense reporting, purchase orders, and corporate card reconciliation.
• Partner with the Chief of Staff for coordination and backup support as needed.
• Maintain organized, confidential handling of information and office operations.
• Coordinate team events and office initiatives, managing timelines and budgets.

Skills

Organizational skills

Communication skills

Interpersonal skills

Discretion

Proactive problem-solver

Customer-service mindset

Education

Post-secondary education in business administration or related field

Tools

Microsoft Office

Outlook

Word

Excel

PowerPoint

Job description

Zymeworks Inc. in New York, NY seeks an experienced Executive Administrative Assistant to support the Head of Commercial.

You will manage calendars, coordinate meetings and travel, prepare reports, and handle confidential information with discretion. The role requires 5+ years of admin experience supporting senior leaders, superb organizational and communication skills, and proficiency with Microsoft Office.