Office Lead & Administrative Assistant

Zymeworks Inc.; New York (NY); Hybrid; USD 80,000 - 110,000; Full time

Benefits offered by this job

Industry leading vacation

Medical, dental and vision benefits by

Zymelife health and wellness benefits

Employee Share Purchase Program

Employee Equity Program

Job summary

Zymeworks Inc. in New York, NY seeks an experienced Executive Administrative Assistant to support the Head of Commercial.

You will manage calendars, coordinate meetings and travel, prepare reports, and handle confidential information with discretion. The role requires 5+ years of admin experience supporting senior leaders, superb organizational and communication skills, and proficiency with Microsoft Office.

Qualifications

• Post-secondary education in business administration, office administration, or a related field.
• 5+ years of relevant administrative experience.
• Experience supporting senior leaders and coordinating office operations.
• Strong organizational and time-management skills in a fast-paced environment.
• Excellent written and verbal communication with high attention to detail.
• Proactive, solutions-oriented approach with initiative to improve processes.

Responsibilities

• Provide day-to-day administrative support to the Head of Commercial, including calendar management and travel arrangements.
• Coordinate internal and external meetings, agendas, logistics, and catering as needed.
• Prepare, edit, and format correspondence, presentations, and reports.
• Support expense reporting, purchase orders, and corporate card reconciliation.
• Partner with the Chief of Staff for coordination and backup support as needed.
• Maintain organized, confidential handling of information and office operations.
• Coordinate team events and office initiatives, managing timelines and budgets.

Skills

Organizational skills

Communication skills

Interpersonal skills

Discretion

Proactive problem-solver

Customer-service mindset

Education

Post-secondary education in business administration or related field

Tools

Microsoft Office

Outlook

Word

Excel

PowerPoint

Job description

Company Description

Zymeworks is a global biotechnology company managing a portfolio of licensed healthcare assets and developing a diverse pipeline of novel, multifunctional biotherapeutics to improve the standard of care for difficult-to-treat diseases, including cancer, inflammation, and autoimmune disease. The Company’s asset and royalty aggregation strategy focuses on optimizing positive future cash flows from an emerging portfolio of licensed products such as Ziihera® (zanidatamab-hrii) and other licensed products and product candidates such as pasritamig. In addition, Zymeworks is also building a portfolio of healthcare assets that can generate strong cash flows, while supporting the early-stage development of innovative medicines. We are a global company headquartered in Vancouver BC, with operations in Bellevue WA, Dublin IRE, and Singapore.

Why Work With Us

Nothing is more critical to our success than the quality of our team. The work we do is meaningful and impactful - we care about each other as well as the patients we serve. We offer challenging career opportunities, competitive benefits and an environment that recognizes and rewards performance.

This role will be located in New York, NY and is hybrid.

What You'll Do

• Provide day-to-day administrative support to the Head of Commercial, including calendar management, meeting coordination, and travel arrangements.
• Coordinate internal and external meetings, including scheduling, preparing agendas and materials, organizing virtual or in-person logistics, and arranging catering as needed.
• Prepare, edit, and format correspondence, presentations, reports, and other business documents.
• Support expense reporting, purchase order creation, and corporate credit card reconciliation in accordance with company policies and deadlines, partnering with Finance and HR as needed.
• Partner with the Chief of Staff to ensure effective coordination and provide backup support when required.
• Serve as a key point of contact for day-to-day office operations, helping ensure the workplace is organized, welcoming, and operating efficiently.
• Coordinate team meetings, departmental events, and office initiatives, managing logistics, timelines, and budgets to support a positive employee experience.
• Support workplace culture and engagement through social activities, team events, and other initiatives that bring employees together.
• Partner with colleagues across the business to support a collaborative, inclusive, and productive workplace.
• Proactively identify opportunities to improve administrative processes, streamline workflows, and enhance team effectiveness.
• Build strong working relationships across Commercial and other support functions to facilitate communication, coordination, and effective ways of working.
• Exercise sound judgment and discretion when handling confidential information and sensitive business matters.
• Take ownership of administrative and office-related priorities, anticipating needs and addressing issues proactively.

What You'll Bring

• Post-secondary education in business administration, office administration, or a related field, along with 5+ years of relevant experience, or an equivalent combination of education and experience.
• Experience providing administrative support to senior leaders and coordinating office operations, team activities, or workplace initiatives.
• Strong organizational and time-management skills, with the ability to manage competing priorities in a fast-paced, evolving environment.
• Excellent written and verbal communication skills, with strong attention to detail.
• A proactive, solutions-oriented approach, with the initiative to anticipate needs, identify opportunities for improvement, and follow through on commitments.
• Strong interpersonal skills and the ability to build effective working relationships across teams, levels, and external partners.
• Professionalism, sound judgment, and discretion when handling confidential or sensitive information.
• A customer-service mindset and the ability to remain calm, adaptable, and approachable during busy or high-pressure periods.
• Experience coordinating meetings, events, and domestic and international travel across multiple time zones.
• Proficiency with Microsoft Office applications, including Outlook, Word, Excel, and PowerPoint.

Total Rewards

We offer a comprehensive total rewards package, which includes competitive salaries, generous benefits, an outstanding work environment, and excellent opportunities for professional growth. We regularly benchmark our compensation against leading biotechnology companies in our geographies.

The base salary range displayed on each job posting reflects the minimum and maximum target for new hire salaries for the position in the location for which the job is posted and does not include bonus, equity, or benefits. Within the range, individual pay is determined by a variety of factors and the salary offered may vary depending on the successful candidate’s location and qualifications (including, but not limited to, job-related knowledge, education, training, skills, and experience).

Our total rewards package that includes:

• Industry leading vacation and paid time off
• Exceptional medical, dental and vision benefits by country
• Zymelife health and wellness benefits
• Employee Share Purchase Program
• Employee Equity Program

This role is not eligible for relocation or immigration support.

All qualified applicants will receive consideration for employment without regard to race, colour, religion, sex, sexual orientation, gender identity, national origin or disability.

NOTE TO AGENCIES: Zymeworks values our relationships with our recruiting partners. We only accept resumes from those partners who have been contracted with us. Zymeworks is not responsible for any fees related to resumes that are unsolicited or are received without contract.

The pay range for this role is:

80,000 - 110,000 USD per year (New York, NY)