Executive Office Lead & Admin Assistant - Hybrid NY

Zymeworks; United States; Híbrido; USD 90.000 - 120.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Vacation & PTO

Medical Benefits

Wellness benefits

Retirement plan

Employee stock program

Volunteer time off

Descripción de la vacante

Zymeworks, a global biotechnology company, is seeking an experienced Administrative Professional for the Head of Commercial in New York, NY. This hybrid role supports calendar management, travel, meetings, and document preparation to enable senior leadership effectiveness.

Ideal candidates have 5+ years of admin experience, excellent communication, and strong organizational skills. The role involves cross-functional collaboration and travel coordination across time zones, with a competitive

Formación

• 5+ years of relevant administrative experience
• Experience supporting senior leaders and coordinating office operations
• Strong organizational and time-management skills
• Excellent written and verbal communication
• Proactive, solutions-oriented approach and initiative
• Strong interpersonal and cross-functional collaboration
• Professionalism and discretion with confidential information
• Experience coordinating meetings and domestic/international travel
• Proficiency with Microsoft Office applications (Outlook, Word, Excel, PowerPoint)

Responsabilidades

• Provide day-to-day administrative support to the Head of Commercial, including calendar management, meeting coordination, and travel arrangements
• Coordinate internal and external meetings, prep agendas/materials, arrange logistics and catering
• Prepare, edit, and format correspondence, presentations, reports and other documents
• Support expense reporting, PO creation and corporate card reconciliation with Finance/HR
• Partner with the Chief of Staff for coordination and backup support
• Ensure the office runs efficiently and is welcoming
• Coordinate team events and office initiatives across timelines and budgets
• Support workplace culture and engagement activities
• Collaborate with other functions to improve processes and communication
• Exercise sound judgment with confidential matters
• Anticipate needs and address issues proactively
• Build strong working relationships across Commercial and other teams

Conocimientos

Organizational skills

Time management

Communication skills

Proactive mindset

Interpersonal skills

Discretion

Educación

Post-secondary education in business administration or related field

Herramientas

Microsoft Office

Descripción del empleo

Zymeworks, a global biotechnology company, is seeking an experienced Administrative Professional for the Head of Commercial in New York, NY. This hybrid role supports calendar management, travel, meetings, and document preparation to enable senior leadership effectiveness.

Ideal candidates have 5+ years of admin experience, excellent communication, and strong organizational skills. The role involves cross-functional collaboration and travel coordination across time zones, with a competitive