Senior Executive Admin & Office Operations Lead

Zymeworks-Inc; New York (NY); Hybrid; USD 80,000 - 110,000; Full time

Benefits offered by this job

Vacation and paid time off

Medical, dental and vision benefits

Employee Share Purchase Program

Employee Equity Program

Zymelife health and wellness benefits

Job summary

Zymeworks in New York, NY seeks an experienced administrative professional to support the Head of Commercial. You will coordinate meetings, travel, and documents, while managing office operations and contributing to a collaborative workplace.

The role requires 5+ years of admin experience supporting senior leaders, exceptional organizational skills, and proficiency with MS Office. Hybrid work in NYC is offered with comprehensive benefits.

Qualifications

• 5+ years of relevant experience
• Experience providing administrative support to senior leaders
• Strong organizational and time-management skills
• Excellent written and verbal communication skills
• Proactive, solutions-oriented approach
• Strong interpersonal skills
• Professionalism, sound judgment, and discretion
• Customer-service mindset
• Experience coordinating meetings, events, and travel across multiple time zones
• Proficiency with MS Office applications (Outlook, Word, Excel, PowerPoint)

Responsibilities

• Provide day-to-day administrative support to Head of Commercial.
• Coordinate internal and external meetings, agendas, and travel logistics.
• Prepare, edit, and format correspondence, presentations, reports, and other documents.
• Assist with expense reporting, purchase orders, and credit card reconciliation.
• Partner with Chief of Staff for coordination and backup support.
• Manage office operations and maintain a welcoming workplace.
• Coordinate team meetings, events, and budgets to support employee experience.
• Support workplace culture and social activities.
• Collaborate across Commercial and other support functions to improve communication.
• Identify opportunities to improve administrative processes and workflows.
• Build relationships across functions to enhance effectiveness.
• Exercise discretion with confidential information.
• Own administrative priorities and anticipate needs.

Skills

Administrative support

Office coordination

Time management

Communication skills

Proactive problem-solving

Interpersonal skills

Discretion

Customer service mindset

Meetings & travel coordination

MS Office

Calendar management

Education

Post-secondary education in business administration or related field

Tools

Microsoft Office

Job description

Zymeworks in New York, NY seeks an experienced administrative professional to support the Head of Commercial. You will coordinate meetings, travel, and documents, while managing office operations and contributing to a collaborative workplace.

The role requires 5+ years of admin experience supporting senior leaders, exceptional organizational skills, and proficiency with MS Office. Hybrid work in NYC is offered with comprehensive benefits.