Executive Office Administrative Lead (Hybrid)

Blue Meridian Partners, Inc.; United States; Hybrid; USD 79,000 - 97,000; Full time

Benefits offered by this job

Hybrid work arrangement

Employer retirement contributions

Medical, dental, vision coverage

Life and disability insurance

Generous paid time off

Professional development opportunities

Home office setup allowance

Tuition reimbursement

Job summary

Blue Meridian Partners in New York City seeks an Administrative Assistant for the Executive Office to support the CEO, Chief of Staff, and Senior Advisor. You will manage schedules, travel, and communications, while maintaining project-tracking systems and driving efficient, confidential operations.

The role requires 7+ years of experience, strong organizational and written communication skills, and proficiency with AI tools and CRM platforms.

Qualifications

• Aligned with Blue Meridian’s core values. At least 7 years of relevant professional experience, including at least 5 years serving as an assistant to executives of organizations comparable to Blue Meridian; a bachelor’s degree is a plus.
• Proven ability to adapt and pivot quickly based on new information, propose creative alternatives and solutions to complex and competing scheduling demands, and able to prioritize and re-prioritize tasks in real-time or order to meet deadlines in a fast-paced environment.
• Excellent administrative and organizational skills, with strong attention to detail.
• Self-starter, able to work independently as well as collaboratively with others.
• Outstanding written and verbal communications skills, including drafting emails, letters and memoranda, and proofreading.
• Able to communicate professionally and effectively in person, electronically or by phone.
• Sound judgment, including the ability to use and show discretion, make sometimes difficult decisions independently, and effectively solve problems.
• Strong interpersonal skills with a professional and genial demeanor, and the ability to work with people with different backgrounds and experiences.
• Demonstrated ability to effectively use AI tools and technologies to enhance productivity and work quality.
• Proven track record handling highly confidential and sensitive information—board, investor, personnel, and financial—with absolute discretion and in accordance with Blue Meridian’s data policies and standards.
• Proven ability to effectively use AI tools, including the ability to critically evaluate AI-generated outputs, apply appropriate judgment when using AI assistance, and integrate AI tools effectively within their work processes.
• Strong facility with common workplace technology, including Microsoft Office, SharePoint and Salesforce/CRM, and ability to learn new software quickly.
• Willing to travel as needed.
• Preferred experience in philanthropy/nonprofits/public sector/strategy consulting.
• Perspective from experience in low-income or disenfranchised communities preferred.
• Experience with Asana is a plus.
• We value a diverse, inclusive workplace and encourage applicants regardless of fit with every qualification.

Responsibilities

• Lead project and task management for senior leaders in the Executive Office, tracking deliverables and deadlines.
• Maintain a comprehensive view of commitments and pending decisions; track to completion in the PM system.
• Elevate items for action and lead bi-weekly look-ahead for the Executive Office.
• Serve as a point of contact for internal staff and project leads, guiding processes and timelines.
• Ensure briefing materials are prepared in advance and deadlines are met.
• Coordinate calendars, travel, expenses, and CRM records for the CEO and senior leaders.
• Draft and iterate documents, notes, and presentations under leadership guidance.
• Prepare meeting notes/readouts and cascade to stakeholders.
• Support meeting prep and post-meeting follow-up with Senior Advisor and Chief of Staff.

Skills

Executive support

Calendar management

Communication

Travel coordination

AI tools proficiency

CRM (Salesforce)

Education

Bachelor's degree

Tools

Microsoft Office

SharePoint

Salesforce/CRM

Asana

Job description

Blue Meridian Partners in New York City seeks an Administrative Assistant for the Executive Office to support the CEO, Chief of Staff, and Senior Advisor. You will manage schedules, travel, and communications, while maintaining project-tracking systems and driving efficient, confidential operations.

The role requires 7+ years of experience, strong organizational and written communication skills, and proficiency with AI tools and CRM platforms.