Executive Office & Front Desk Coordinator

United Therapeutics Corporation; Melbourne (FL); On-site; USD 38,000 - 52,000; Full time

Job summary

United Therapeutics Corporation in Melbourne, FL is seeking an on-site Office Assistant & Receptionist to warmly greet visitors, maintain a welcoming reception area, and support the Executive Assistant with daily administrative tasks in a fast-paced environment.

You will coordinate meetings, prepare materials, manage expense reports, invoices, and vendor communications, and assist with special projects and contract files while safeguarding confidential information and ensuring smooth operations

Qualifications

• 2+ years in administrative, office coordination, hospitality, or related roles.
• Ability to anticipate needs, take ownership, follow through, and support executives.
• Able to handle sensitive and confidential information with professionalism and discretion.
• Excellent written and verbal communication; strong time-management and organization.

Responsibilities

• Greet visitors and maintain a welcoming reception area.
• Provide day-to-day administrative support to the Executive Assistant.
• Assist with meeting preparation, materials, conference rooms, catering, and tech setup.
• Assist with expense reports, invoices, receipts, documents, presentations, and correspondence.
• Coordinate internal and external meetings and assist with executive and guest visits.
• Support daily office operations, including supplies, vendors, deliveries, and maintenance requests.
• Liaise with building management, vendors, service providers, and internal teams.
• Assist with company events, team meetings, celebrations, and special projects.
• Maintain a comprehensive contract file and follow-up system.
• Act as liaison within organization and with vendors and contractors.
• Assist CEO and ASSIST call center staff with computer and copier issues.
• Coordinate with ASSIST, IT and Manufacturing for issuance of new equipment and badges.
• Support management with data entry and file maintenance.

Skills

Communication skills

Time management

Organization

Discretion

Education

High School Diploma or GED

Tools

MS Word

Excel

PowerPoint

Google Workspace

Job description

United Therapeutics Corporation in Melbourne, FL is seeking an on-site Office Assistant & Receptionist to warmly greet visitors, maintain a welcoming reception area, and support the Executive Assistant with daily administrative tasks in a fast-paced environment.

You will coordinate meetings, prepare materials, manage expense reports, invoices, and vendor communications, and assist with special projects and contract files while safeguarding confidential information and ensuring smooth operations