Office Assistant & Receptionist

United Therapeutics Corporation; Melbourne (FL); On-site; USD 38,000 - 52,000; Full time

Job summary

United Therapeutics Corporation in Melbourne, FL is seeking an on-site Office Assistant & Receptionist to warmly greet visitors, maintain a welcoming reception area, and support the Executive Assistant with daily administrative tasks in a fast-paced environment.

You will coordinate meetings, prepare materials, manage expense reports, invoices, and vendor communications, and assist with special projects and contract files while safeguarding confidential information and ensuring smooth operations

Qualifications

• 2+ years in administrative, office coordination, hospitality, or related roles.
• Ability to anticipate needs, take ownership, follow through, and support executives.
• Able to handle sensitive and confidential information with professionalism and discretion.
• Excellent written and verbal communication; strong time-management and organization.

Responsibilities

• Greet visitors and maintain a welcoming reception area.
• Provide day-to-day administrative support to the Executive Assistant.
• Assist with meeting preparation, materials, conference rooms, catering, and tech setup.
• Assist with expense reports, invoices, receipts, documents, presentations, and correspondence.
• Coordinate internal and external meetings and assist with executive and guest visits.
• Support daily office operations, including supplies, vendors, deliveries, and maintenance requests.
• Liaise with building management, vendors, service providers, and internal teams.
• Assist with company events, team meetings, celebrations, and special projects.
• Maintain a comprehensive contract file and follow-up system.
• Act as liaison within organization and with vendors and contractors.
• Assist CEO and ASSIST call center staff with computer and copier issues.
• Coordinate with ASSIST, IT and Manufacturing for issuance of new equipment and badges.
• Support management with data entry and file maintenance.

Skills

Communication skills

Time management

Organization

Discretion

Education

High School Diploma or GED

Tools

MS Word

Excel

PowerPoint

Google Workspace

Job description

## Office Assistant & ReceptionistApply: On-Site: Melbourne, FL: Full time: Posted Today: R05393California, US residents click here.**The job details are as follows:**Who We AreWe are the first publicly-traded biotech or pharmaceutical company to take the form of a public benefit corporation. Our public benefit purpose is to provide a brighter future for patients through the development of novel pharmaceutical therapies; and technologies that expand the availability of transplantable organs.United Therapeutics (Nasdaq: UTHR) seeks to travel down the corridors of indifference to develop treatments for rare, deadly diseases. We were founded in 1996 by a family seeking a cure for their daughter’s pulmonary arterial hypertension (PAH). Today, we have six FDA-approved therapies that treat PAH, pulmonary hypertension associated with interstitial lung disease (PH-ILD) and neuroblastoma, a rare pediatric cancer. Our near-term pipeline seeks to develop additional therapies for PAH and pulmonary fibrosis (PF).The cure for end-stage life-threatening diseases like PAH, PH-ILD, PF, and many others is an organ transplant, but only a small percentage of donated organs are available to address the vast need. For this reason, we are working to create manufactured organs to address the shortage of kidneys, hearts, lungs, and livers available for transplant. We believe an unlimited supply of tolerable, transplantable organs will eliminate the transplant waiting list and cure end-stage organ diseases for which transplant is not currently an option.Who You AreYou are a highly organized, service-oriented professional who takes pride in creating a welcoming and efficient workplace. You thrive in a fast-paced environment, anticipate needs before they arise, and bring a proactive, can-do approach to supporting senior leaders, employees, visitors, and business partners.You are known for your professionalism, attention to detail, and ability to manage multiple priorities while maintaining discretion and confidentiality. Whether coordinating meetings, supporting office operations, or assisting with special projects, you are a dependable team player who enjoys helping others and ensuring everything runs smoothly behind the scenes. Most importantly, you are motivated by making a positive impact every day and contributing to a culture that enables people to do their best work.The Office Assistant & Receptionist provides administrative and operational support to the Executive Assistant while helping ensure the executive office and workplace run smoothly and efficiently. Greet and welcome visitors, clients, and guests in a friendly and professional manner. Maintain a clean, organized, and welcoming office. Maintain confidentiality, communicate effectively with coworkers, supervisors, clients, and vendors* Provide day-to-day administrative support to the Executive Assistant* Assist with meeting preparation, materials, conference rooms, catering, and technology setup* Assist with expense reports, invoices, receipts, documents, presentations, and correspondence* Coordinate internal and external meetings and assist with executive and guest visits* Support daily office operations, including supplies, vendors, deliveries, maintenance requests, and conference room readiness* Liaise with building management, vendors, service providers, and internal teams* Assist with company events, team meetings, celebrations, and special projects* Provide coverage and additional administrative support as needed* Maintain a comprehensive contract file and follow-up system* Act as liaison within organization and with vendors and contractors* Assist management with data entry, maintaining files, etc.* Order, organize, and monitor office supplies and inventory* Assist CEO and ASSIST call center staff with computer and copier related issues* Coordinate with ASSIST, IT and Manufacturing - Operational Technology issuance of new ASSIST employee computer equipment and badge for building access* Responsible for CEO assigned special projects and mailingsMinimum Requirements* H.S. Diploma or General Education Degree (GED)* 2+ years of administrative, office coordination, hospitality, or related experience* Ability to anticipate needs, take ownership, follow through, and is willing to step in wherever needed to support the Executive Assistant, senior leadership, and the office* Able to handle sensitive and confidential information with professionalism, strong judgement and discretion* Exceptional organization, attention to detail, and time-management skills* Able to work in a fast-paced environment with changing priorities, prioritize multiple requests and adapt quickly as needs change* Proficient in MS Word, Excel, & PowerPoint and/or Google Workspace* Excellent written and verbal communication skills* Professional, dependable, resourceful, and service-oriented* Comfortable working with senior executives, employees, clients, vendors, and visitorsPreferred Qualifications* Associate DegreeJob LocationThis is a fully onsite role, Monday through Friday at the Melbourne, FL location of United Therapeutics.At United Therapeutics, our mission and vision are one. We use our enthusiasm, creativity, and persistence to innovate for the unmet medical needs of our patients and to benefit our other stakeholders. We are bold and unconventional. We have fun, we do good.Eligible employees may participate in the Company’s comprehensive benefits suite of programs, including medical / dental / vision / prescription coverage, employee wellness resources, savings plans (401k and ESPP), paid time off & paid parental leave benefits, disability benefits, and more. For additional information on Company benefits, please visit https://www.unither.com/careers/benefits-and-amenitiesUnited Therapeutics Corporation is an Equal Opportunity Employer, including veterans and individuals with disabilities.