Executive Office & Facilities Lead — HQ Operations

Integrabeauty; Town of Florida (NY); On-site; USD 60,000 - 90,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

Life Insurance

401k plan

Additional Insurance Options

PTO + Sick Time Pay

Hair Product Stipend

Job summary

Integra Beauty is seeking an experienced Office Manager to oversee our Dania Beach HQ operations and multiple departments. You will partner with executive leaders, manage travel, events, and communications, and ensure a highly organized, confidential, and efficient work environment.

The ideal candidate is proactive, highly organized, and thrives in a fast-paced DTC beauty setting, with a track record of supporting senior leaders and maintaining smooth daily operations.

Qualifications

• 5+ years of experience in executive office management or related roles within a fast-paced corporate environment.
• Experience working with C-Suite executives in a dynamic setting.
• Bachelor’s degree in Business Administration, Communications, or related field is highly preferred.
• Excellent organizational, time-management, and multitasking skills with ability to prioritize under tight deadlines.
• Strong leadership, emotional intelligence, and service-oriented mindset.
• Excellent written and verbal communication skills.
• Discretion and confidentiality with sensitive information.
• Proficiency with Google Workspace and modern collaboration tools.

Responsibilities

• Oversee the daily operations of the Dania Beach HQ and its departments.
• Communicate with department heads and assist executive leaders with operational, administrative, and travel needs.
• Plan, coordinate, and manage executive meetings, events, and conferences.
• Coordinate travel arrangements, itineraries, and accommodations for leadership.
• Manage office inventory and administrative spending within budget guidelines.
• Maintain organized executive office documents, records and contracts; assist leadership with reports and materials.
• Develop and maintain executive office policies and facility procedures.
• Perform related duties and special projects as needed.

Skills

Action Oriented

Situational Adaptability

Drives Results

Education

Bachelor's degree in Business Administration or related field

Tools

Google Workspace

Slack

Google Meet

Job description

Integra Beauty is seeking an experienced Office Manager to oversee our Dania Beach HQ operations and multiple departments. You will partner with executive leaders, manage travel, events, and communications, and ensure a highly organized, confidential, and efficient work environment.

The ideal candidate is proactive, highly organized, and thrives in a fast-paced DTC beauty setting, with a track record of supporting senior leaders and maintaining smooth daily operations.