Executive Assistant & Office Manager — Beauty Startup

POV Beauty; Los Angeles (CA); On-site; USD 65,000 - 85,000; Full time

Benefits offered by this job

20 Days PTO + 9 Holidays + 5 sick days

100% of Medical, Dental & Vision paid

Discounts on point of view beauty prod

Job summary

point of view beauty is seeking a highly organized Office Manager / Executive Assistant to be the connective tissue of our LA team. You’ll serve as the welcoming face of the brand and trusted right hand to the co-founders, balancing office operations with executive support in a fast-moving startup.

This true wear-many-hats role covers calendar management, travel coordination, meeting prep, expense oversight, and proactive problem solving, while maintaining discretion and professionalism in

Qualifications

• 2-5 years of experience as an Executive Assistant, Office Manager, or similar hybrid support role.
• High degree of discretion and sound judgment when handling confidential or sensitive information.
• Exceptionally organized with strong attention to detail and the ability to manage multiple priorities without dropping the ball.
• Self-starter with a high ownership mindset and genuine comfort operating in a fast-paced, ambiguous startup environment.
• Strong written and verbal communication skills; able to interface professionally with internal teams, vendors, and external partners.
• Comfortable being a consistent onsite presence and serving as the face of the office on a daily basis.

Responsibilities

• Executive Support for CEO and the Founders.
• Manage complex calendars, scheduling, and meeting coordination for both co-founders, proactively resolving conflicts.
• Coordinate travel logistics (flights, hotels, itineraries) for co-founder business travel.
• Prepare and organize materials for meetings, investor updates, and brand partner conversations.
• Manage expense reports, receipts, and reimbursements on behalf of the co-founders.
• Handle ad hoc projects and sensitive personal/professional requests with the utmost discretion.
• Act as a gatekeeper for inbound asks, helping the co-founders stay focused on priorities.
• Oversee day-to-day office logistics, maintaining a professional, highly functional, and organized environment.
• Manage office vendors, building management, incoming deliveries, IT/equipment needs, and office supply tracking.
• Organize and track incoming product samples, PR mailings, and office inventory to ensure the space remains uncluttered and functional.
• Support leadership and HR with the operational logistics of onsite meetings, all-hands gatherings, and new hire onboarding.
• Proactively identify operational bottlenecks in the office and implement tracking systems or tools to save the team time.

Skills

Experience as Executive Assistant

Office Manager

Discretion

Highly organized

Strong communication

Job description

point of view beauty is seeking a highly organized Office Manager / Executive Assistant to be the connective tissue of our LA team. You’ll serve as the welcoming face of the brand and trusted right hand to the co-founders, balancing office operations with executive support in a fast-moving startup.

This true wear-many-hats role covers calendar management, travel coordination, meeting prep, expense oversight, and proactive problem solving, while maintaining discretion and professionalism in