Executive Support & Operations Coordinator (Onsite)

Integra; Houston (TX); On-site; USD 52,000 - 78,000; Full time

Benefits offered by this job

Health insurance

Paid time off

Retirement planning

Job summary

Integra is seeking a Senior Administrative Assistant to support a senior leader at our Houston manufacturing facility. This onsite role focuses on high-level coordination, calendar management, travel arrangements, expense processing, and operational support to keep the leader’s day optimized for priority initiatives.

You will partner with multiple departments, manage confidential information, and help drive efficiency in a fast-paced environment with a proactive, detail-oriented approach.

Qualifications

• 3+ years of administrative, operational support, coordination, or related experience required.
• Associate’s or Bachelor’s degree preferred.
• Proficiency in Microsoft 365 including Outlook, Teams, Word, Excel, and PowerPoint.

Responsibilities

• Coordinate complex scheduling across multiple leaders, stakeholders, and departments.
• Serve as a highly trusted business partner to your executive and their team.
• Manage calendars, meeting logistics, and recurring operational rhythms.
• Coordinate cross-functional meetings including agendas, materials, follow-ups, and action-item tracking.
• Manage communication flow including scheduling requests and operational follow-up.
• Arrange and coordinate travel logistics including flights, hotels, transportation, itineraries, and related documentation.
• Prepare, process, and track expense reports and related financial documentation.
• Support event coordination, internal meetings, client visits, and operational logistics.
• Monitor deadlines, timelines, and open action items to help ensure completion and accountability.
• Maintain organization across files, systems, shared resources, and operational documentation.

Skills

Administrative experience

Scheduling

Microsoft 365

Travel logistics

Education

Associate degree

Bachelor’s degree preferred

Tools

Outlook

Teams

Word

Excel

PowerPoint

Job description

Integra is seeking a Senior Administrative Assistant to support a senior leader at our Houston manufacturing facility. This onsite role focuses on high-level coordination, calendar management, travel arrangements, expense processing, and operational support to keep the leader’s day optimized for priority initiatives.

You will partner with multiple departments, manage confidential information, and help drive efficiency in a fast-paced environment with a proactive, detail-oriented approach.