Office Manager (On-Site)

Integrabeauty; Town of Florida (NY); On-site; USD 60,000 - 90,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

Life Insurance

401k plan

Additional Insurance Options

PTO + Sick Time Pay

Hair Product Stipend

Job summary

Integra Beauty is seeking an experienced Office Manager to oversee our Dania Beach HQ operations and multiple departments. You will partner with executive leaders, manage travel, events, and communications, and ensure a highly organized, confidential, and efficient work environment.

The ideal candidate is proactive, highly organized, and thrives in a fast-paced DTC beauty setting, with a track record of supporting senior leaders and maintaining smooth daily operations.

Qualifications

• 5+ years of experience in executive office management or related roles within a fast-paced corporate environment.
• Experience working with C-Suite executives in a dynamic setting.
• Bachelor’s degree in Business Administration, Communications, or related field is highly preferred.
• Excellent organizational, time-management, and multitasking skills with ability to prioritize under tight deadlines.
• Strong leadership, emotional intelligence, and service-oriented mindset.
• Excellent written and verbal communication skills.
• Discretion and confidentiality with sensitive information.
• Proficiency with Google Workspace and modern collaboration tools.

Responsibilities

• Oversee the daily operations of the Dania Beach HQ and its departments.
• Communicate with department heads and assist executive leaders with operational, administrative, and travel needs.
• Plan, coordinate, and manage executive meetings, events, and conferences.
• Coordinate travel arrangements, itineraries, and accommodations for leadership.
• Manage office inventory and administrative spending within budget guidelines.
• Maintain organized executive office documents, records and contracts; assist leadership with reports and materials.
• Develop and maintain executive office policies and facility procedures.
• Perform related duties and special projects as needed.

Skills

Action Oriented

Situational Adaptability

Drives Results

Education

Bachelor's degree in Business Administration or related field

Tools

Google Workspace

Slack

Google Meet

Job description

Who We Are:

At Integra Beauty, our team of innovators and visionaries is passionate about pushing boundaries and taking bold risks to inspire people to realize their beautiful potential. With our headquarters in Dania Beach and offices in California and Ohio, we are constantly raising the bar to create a more diverse and dynamic work environment.

We develop cutting-edge digital platforms and promote industry-leading products across online, mobile, social, and retail markets. Integra Beauty has established L'ange and OFIR as two leading consumer goods brands, paving the way for unlimited brand incubation. Our team is at the forefront of emerging trends, and we are looking for like-minded individuals to continue growing our company.

About The Role

The Office Manager will be responsible for overseeing the daily operations of our Dania Beach headquarters and its various functional departments. Acting as the operational heartbeat of our HQ, this individual will communicate regularly with department heads, relay important company information and directly assist executive leaders with operational, administrative, logistical, and travel needs.

The ideal candidate is an exceptionally organized, proactive, and polished professional who thrives in a fast-paced, entrepreneurial DTC beauty environment.

• Manage the executive office and HQ facilities to ensure all daily operations run efficiently, smoothly, and effectively.

• Maintain a professional, welcoming, and highly organized work environment for team members, executives, and visiting partners.

• Serve as the primary point of contact for executive office matters and act as a seamless operational liaison between executive leaders, local office staff, and cross-functional teams in Ohio.

• Plan, coordinate, and manage executive meetings, onsite team events and celebrations, and offsite leadership conferences.

• Coordinate and manage detailed travel arrangements, itineraries, and accommodations for executive office staff and leadership.

• Oversee office inventory, supplies, and administrative spending to ensure all department expenses remain within budget guidelines.

• Ensure all executive office documents, records, and contracts are properly organized and maintained; assist Human Resources and leadership in preparing presentations, reports, and administrative materials.

• Assist in the development, rollout, and administrative maintenance of executive office strategies, workplace policies, and facility procedures

• Perform other related duties and special projects as requested by the team and leadership.

• 5+ years of experience in executive office management, corporate facilities administration, or executive assistant roles within a fast-paced corporate environment.

• Proven experience working with leadership/ C-Suite executives in a fast paced environment where agility and situational awareness and adaptability are essential.

• Bachelor's degree in Business Administration, Communications, or a related field is highly preferred.

• Exceptional organizational, time-management, and multitasking skills with proven ability to prioritize critical tasks under tight deadlines.

• Strong leadership, high emotional intelligence, and interpersonal skills with a service-oriented mindset.

• Excellent written and verbal communication skills.

• Absolute discretion and demonstrated ability to maintain strict confidentiality regarding sensitive corporate and leadership information.

• Highly proficient with Google Workspace and modern workplace collaboration tools (e.g., Slack,Google Meet).

• Medical, Dental, Vision, Life Insurance

• 401k plan

• Additional Opt-In Insurances

• PTO + Sick Time Pay

• L'ange Hair Product Stipend- a quarterly stipend to help you refresh your favorite L'ange products and also try new products!

• Action Oriented

• Situational Adaptability

• Drives Results