Office Experience Manager — Events & Front Desk

Qumulo; Seattle (WA); Hybrid; USD 80,231,000 - 111,751,000; Full time

Benefits offered by this job

Pre-IPO stock options

Flexible time-off policy

HSA and PPO health insurance options

Dental and Vision insurance

401(k) plan

ORCA card or parking subsidy

Job summary

Qumulo is seeking an Office Manager to own the in-office experience for employees and guests at our Seattle HQ. You will shape the environment, manage the front desk, and coordinate events and catering while partnering with executives and teams across the company.

The role is on-site five days a week with a benefits package including health, dental, vision, stock options, and a fully funded ORCA card or parking subsidy.

Qualifications

• 2+ years in office management, reception, operations, or equivalent experience.
• Comfort with everyday office technology to restart devices without IT.
• Proficiency with Google & Microsoft office suites, Slack, and expense tools (Coupa/Concur).
• Experience running multiple projects within timeframe and budget.
• Attention to detail and organizational planning; ability to work independently.
• Strong written and verbal communication, proactive problem-solving.
• Discretion with confidential information; Professional demeanor.
• Availability to help with events during the day, and occasional evenings/weekends.
• Ability to move up to 50 lbs and work on-site Monday–Friday in downtown Seattle.

Responsibilities

• Own the front desk and guest experience for HQ, ensuring a warm welcome for visitors, candidates, and staff.
• Plan and run office events, including all-hands meetings and celebrations.
• Coordinate catering and event setup/cleanup for meetings and events.
• Maintain kitchens and snack areas across floors, keeping them stocked and clean.
• Manage snacks, coffee, beverages, and office supplies; oversee vendor relationships.
• Diagnose office issues and implement fixes where possible; be the go-to problem-solver.
• Manage building and parking access, badges, deliveries, and mail.
• Collaborate with Executive Assistants, Marketing, and other teams on projects and employee events.

Skills

Office management

Reception

Operations

Tools

Google Workspace

Microsoft 365

Slack

Coupa/Concur

AI tools (Claude/ChatGPT)

Job description

Qumulo is seeking an Office Manager to own the in-office experience for employees and guests at our Seattle HQ. You will shape the environment, manage the front desk, and coordinate events and catering while partnering with executives and teams across the company.

The role is on-site five days a week with a benefits package including health, dental, vision, stock options, and a fully funded ORCA card or parking subsidy.