Office Operations & Events Coordinator

Level AI; Bellevue (WA); On-site; USD 42,000 - 64,000; Full time

Job summary

Level AI is seeking an Office Coordinator to keep our Bellevue office running smoothly. This hands-on role crosses administrative tasks, employee support, facilities issues, and day-to-day operations, requiring presence in the office.

You will help with onboarding, vendor coordination, events, and expense tracking while maintaining a welcoming, organized workspace for a collaborative team.

Qualifications

• 1+ years of experience in an office setting (internship, part-time, or full-time).
• Strong organizational skills and attention to detail.
• Able to juggle multiple tasks in a fast-paced office environment.
• Friendly, clear communication and a helpful attitude.
• Proficient with Google Workspace, Microsoft Office, Slack, Notion, and ClickUp.
• Reliable with discretion handling sensitive information.
• Eager to work from the office and be a welcoming presence.
• Proactive and resourceful, owning issues to resolution.

Responsibilities

• Keep the Bellevue office running day-to-day (ordering supplies, tidying areas, keeping workspace organized).
• Support building access for employees and visitors (badges, activations, temp badges).
• Coordinate office deliveries, catering, furniture, and supplies with vendors.
• Assist with scheduling and follow-up with building management and service providers.
• Help HR with onboarding tasks (workspace prep, equipment, access, orientation).
• Plan and set up internal events, team gatherings, and meetings (catering, room bookings, AV).
• Track office-related expenses and assist with invoice processing.
• Support health and safety practices and basic travel arrangements.

Skills

Office administration

Organization

Communication

Customer service

Google Workspace

Microsoft Office

Slack

Notion

ClickUp

Vendor coordination

Tools

Google Workspace

Microsoft Office

Slack

Notion

ClickUp

Job description

Level AI is seeking an Office Coordinator to keep our Bellevue office running smoothly. This hands-on role crosses administrative tasks, employee support, facilities issues, and day-to-day operations, requiring presence in the office.

You will help with onboarding, vendor coordination, events, and expense tracking while maintaining a welcoming, organized workspace for a collaborative team.