Office Operations & Onboarding Coordinator

Level; Bellevue (WA); On-site; USD 45,000 - 64,000; Full time

Job summary

Level is seeking an Office Coordinator to help keep our Bellevue office running smoothly. This hands-on role involves administrative tasks, employee support, facilities coordination, and day-to-day office operations.

You will wear many hats and be present in the office to keep things organized and efficient. The ideal candidate has 1+ year of office experience, strong organization, and excellent communication.

Qualifications

• 1+ years of experience in an office setting (internship, part-time, or full-time).
• Good organizational skills and attention to detail.
• Comfortable juggling multiple tasks in a fast-paced office.
• Friendly, clear communication and a helpful attitude.
• Proficient with Google Workspace, Microsoft Office, Slack, Notion, and ClickUp.
• Reliable and discreet handling of sensitive information.
• Eager to work from the office and be a friendly face for the team.
• Proactive and resourceful with ownership mindset.

Responsibilities

• Office Support: keep the office running day to day, order supplies, tidy common areas, and maintain a clean workspace.
• Support employee and visitor building access, including badge requests and activations.
• Coordinate and receive office deliveries, catering, furniture, and supplies.
• Assist with scheduling with building management, maintenance providers, and cleaning services.
• Aid HR with onboarding, workspace prep, and equipment setup.
• Plan and set up internal events, team gatherings, and meetings with catering and AV.
• Track office-related expenses and assist with invoice processing.
• Support health and safety practices and required trainings.
• Assist with travel bookings and basic itineraries.
• Be a friendly first point of contact for employees, visitors, vendors, and security.
• Maintain records related to office supplies, vendor contracts, and expenses.

Skills

Office coordination

Multitasking

Communication

Customer service

Discretion

Attention to detail

Team player

Problem solving

Tools

Google Workspace

Microsoft Office

Slack

Notion

ClickUp

Job description

Level is seeking an Office Coordinator to help keep our Bellevue office running smoothly. This hands-on role involves administrative tasks, employee support, facilities coordination, and day-to-day office operations.

You will wear many hats and be present in the office to keep things organized and efficient. The ideal candidate has 1+ year of office experience, strong organization, and excellent communication.