Executive Office & Events Manager

Versa Networks; Santa Clara (CA); On-site; USD 100,000 - 130,000; Full time

Benefits offered by this job

Pre-IPO equity

Health insurance

PTO

Flexible work environment

Professional development

Parental leave

Job summary

Versa Networks in Santa Clara, CA, is seeking a highly organized Business Manager to be the operational backbone for our executive team and keep the office running at its best. This is a fully on-site role—five days a week—with you as the go-to person for organization and logistics.

You’ll coordinate calendars, plan all-hands and events, manage office supplies and vendor relationships, set up meeting rooms, and support IT for executive setups.

Qualifications

• 5-10 years of experience as a personal assistant, executive assistant, office manager, or in a similar operational support role.
• Proven experience supporting senior executives (C-suite or VP-level) with calendar management, travel coordination, and meeting logistics.
• Strong organizational skills with the ability to juggle multiple priorities in a fast-paced environment.
• Hands-on, no-task-too-small, can-do attitude — equally willing to plan a company all-hands or run out for Friday bagels.

Responsibilities

• Own the day-to-day office environment, ensuring a clean, organized, and welcoming space for employees and visitors
• Manage relationships with building management, vendors, and service providers (cleaning, maintenance, security, etc.)
• Order and maintain office supplies, snacks, beverages, and kitchen essentials; coordinate Friday bagel delivery as a weekly team tradition
• Organize team lunches, catering and logistics for internal events and off-sites
• Set up and reset meeting rooms before and after executive meetings, all-hands, and internal events
• Manage office seating, badge access, mail & courier services, shipping and deliveries
• Coordinate with IT on office technology needs, equipment provisioning, and troubleshooting support for executive and meeting room setups
• Serve as a dedicated personal assistant to the executive team — managing calendars, scheduling executive leadership meetings, board meetings, internal offsites, customer meetings, and anticipating needs across time zones
• Plan and coordinate all-hands meetings, leadership offsites, customer visits, and board-level meetings
• Handle confidential information with the highest level of judgment and integrity
• Own the end-to-end logistics for internal events — all-hands, team celebrations, holiday parties, and executive offsites — in close partnership with People Operations.
• Assist with new employee onboarding by preparing workspaces, coordinating with IT for equipment setup, and ensuring a smooth first-day experience.
• Support procurement activities and vendor management as needed.
• Manage logistics for visiting guests, candidates, and external partners, including hospitality and room setup
• Provide occasional off-hours remote support to executives as needed — this role may require availability outside standard business hours.
• Foster a welcoming office environment for employees, customers, partners, and visitors.
• Continuously look for opportunities to improve the office experience, event quality, and executive support processes.

Skills

Executive support

Calendar management

Travel coordination

Vendor management

Budget tracking

Office management

Communication skills

Tools

Google Workspace

Microsoft 365

Slack

Zoom

Job description

Versa Networks in Santa Clara, CA, is seeking a highly organized Business Manager to be the operational backbone for our executive team and keep the office running at its best. This is a fully on-site role—five days a week—with you as the go-to person for organization and logistics.

You’ll coordinate calendars, plan all-hands and events, manage office supplies and vendor relationships, set up meeting rooms, and support IT for executive setups.