Executive Support & Office Operations Lead

Veho; United States; On-site; USD 85,000 - 115,000; Full time

Benefits offered by this job

Competitive salary

Equity opportunities

Paid time off

401(k) plan

Medical, dental, and vision insurance

Life insurance

Disability insurance

FSA & HSA accounts

Parental leave

Wellness programs and discounts

Job summary

Veho is seeking an experienced Executive Assistant to support the executive team, handling calendar management, travel arrangements, and document preparation with a strong emphasis on discretion and efficiency.

You will be the first point of contact for guests, candidates, and stakeholders, coordinating meetings, preparing materials, and assisting with onboarding and office operations in a fast-paced startup environment.

Qualifications

• 5+ years of experience supporting C-level executives in fast-paced environments.
• Strong organizational and time-management skills with the ability to multitask.
• Excellent written and verbal communication, professional email and reporting.
• Proficiency using AI tools to enhance productivity and automate tasks.

Responsibilities

• Manage executive calendars, meetings, and events to optimize time management.
• Coordinate complex travel arrangements and itineraries.
• Prepare and edit correspondence, reports, and presentations.
• Screen and prioritize emails for executive team, including drafting initial replies with AI assistance.
• Organize board and leadership meetings, including agenda prep and minute-taking when needed.
• Greet guests at the front desk and provide top-tier reception support.
• Oversee office supplies, vendors, and deliveries; coordinate facilities tasks.
• Support onboarding logistics for new hires and assist with personal executive tasks as needed.

Skills

Calendar management

Travel coordination

Discretion & confidentiality

AI tools proficiency

Communication skills

Office management

Google Suite

Education

Experience: 5+ years in EA role

Tools

Google Workspace

Job description

Veho is seeking an experienced Executive Assistant to support the executive team, handling calendar management, travel arrangements, and document preparation with a strong emphasis on discretion and efficiency.

You will be the first point of contact for guests, candidates, and stakeholders, coordinating meetings, preparing materials, and assisting with onboarding and office operations in a fast-paced startup environment.