Executive & Office Manager — On-site (Santa Clara) Equity

Versa Networks; Santa Clara (CA); On-site; USD 100,000 - 130,000; Full time

Benefits offered by this job

Competitive salary

Equity

Health insurance

PTO

Remote-friendly

Hybrid option

Professional development

Employee recognition

Parental leave

Job summary

Versa Networks is seeking a highly organized Business Manager to support the executive team and keep our Santa Clara office running smoothly on-site five days a week. You will coordinate calendars, events, vendor relations, and office logistics, delivering a service-first experience for leaders and staff.

The role emphasizes attention to detail, discretion, and collaboration with IT, facilities, and People Operations to ensure a productive workplace.

Qualifications

• 5–10 years of experience in personal/ executive support or office management.
• Proven experience supporting senior executives with calendars, travel, and meetings.
• Strong organizational and multi-tasking abilities.
• Discretion and sound judgment handling confidential information.
• Proficient with productivity apps and collaboration tools (G Suite or MS 365, Slack, Zoom).
• Experience coordinating vendor relationships and basic budgeting.

Responsibilities

• Own the day-to-day office environment and maintain a welcoming space.
• Manage relationships with building management, vendors, and service providers.
• Order supplies, coordinate catering, and manage kitchen essentials.
• Organize team meals, events, and internal meetings.
• Set up and reset meeting rooms and manage seating, access, and mail services.
• Coordinate IT needs for office tech and executive setups.
• Provide executive calendar management and meeting logistics.

Skills

Executive Support

Office Management

Calendar coordination

Travel coordination

Vendor relationships

Budget tracking

Communication skills

IT coordination

Team coordination

Tools

Google Workspace

Microsoft 365

Slack

Zoom

Job description

Versa Networks is seeking a highly organized Business Manager to support the executive team and keep our Santa Clara office running smoothly on-site five days a week. You will coordinate calendars, events, vendor relations, and office logistics, delivering a service-first experience for leaders and staff.

The role emphasizes attention to detail, discretion, and collaboration with IT, facilities, and People Operations to ensure a productive workplace.