Executive Office & Events Coordinator (Hybrid)

FirstLight Power; Burlington (MA); Hybrid; USD 65,000 - 80,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

Life Insurance

Disability Insurance

Parental Leave

Health & Wellness

Mental Health Care

401(k) Match

FSA

HSA

PTO

Holidays

Professional Development

Employee Referral

Tuition Reimbursement

Charitable Matching

Volunteer Program

Job summary

FirstLight Power is seeking an experienced Office and Events Coordinator to support the executive team from our Burlington, MA location in a hybrid setup. The role includes calendar management, meeting coordination, and facilitating office operations for the corporate office.

The ideal candidate will plan company events, coordinate travel for the Executive team and Board, support HR initiatives, and develop processes that improve productivity while maintaining an engaging, welcoming work

Qualifications

• Bachelor’s degree in business administration or related field.
• 5+ years in Office Administration or working with C-Suite executives.
• Strong organizational skills in a fast-paced environment.
• Independence, accountability, professionalism, and flexibility.
• Proactive in progressing/improving processes.
• Excellent written and verbal communication skills.

Responsibilities

• Coordinate internal and external meetings (team, all-hands, offsite, 1-on-1).
• Prepare and coordinate materials (PowerPoint, communications, reports, org charts).
• Oversee office administrative tasks and facilities coordination, manage budget.
• Plan and facilitate quarterly off-site Board Meetings.
• Plan and facilitate company events (outings, trainings, parties).
• Develop recognition programs and events for employees and partners.
• Collaborate with cross-functional teams to maximize productivity.
• Support HR with HR admin tasks (performance reviews, payroll backup).
• Maintain a welcoming office environment across locations.
• Support Accounting with reporting, budgets, and invoicing.

Skills

Strong organizational skills

Excellent written and verbal comms

Interpersonal skills

Independent work

Initiative to improve processes

Education

Bachelor’s degree in business administration or related field

Tools

MS Office (Excel, PowerPoint, Word, Outlook, Visio)

IBM Maximo

ADP Workforce Now

Canva

Job description

FirstLight Power is seeking an experienced Office and Events Coordinator to support the executive team from our Burlington, MA location in a hybrid setup. The role includes calendar management, meeting coordination, and facilitating office operations for the corporate office.

The ideal candidate will plan company events, coordinate travel for the Executive team and Board, support HR initiatives, and develop processes that improve productivity while maintaining an engaging, welcoming work