Executive Assistant to CEO | Studio Ops & Events, Boston

HLB Lighting Design; Boston (MA); On-site; USD 65,000 - 85,000; Full time

Job summary

HLB Lighting Design in Boston seeks a highly organized Executive Assistant to support the CEO and Boston studio. This hands-on role demands energy, initiative, and the ability to manage competing priorities in a fast-paced environment.

You will handle calendars, travel, events, and daily office operations while supporting the broader studio team. The ideal candidate has 3-5 years of EA/office management experience and a BA/associates.

Qualifications

• Associate or Bachelor's degree or equivalent combination of education and experience.
• 3-5 years of executive assistant, office management, administrative support, or related experience.
• Proficiency with Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook.
• Working knowledge of Adobe Creative Suite (Acrobat, Photoshop, and InDesign) is a plus; training provided.

Responsibilities

• Manage and/or assist with the CEO/Local Principal's calendar appointments, expense reports, timesheets, travel arrangements, correspondence, and other administrative support as needed.
• Welcome visitors and provide assistance with building and suite access.
• Answer telephones and direct callers to appropriate individuals.
• Respond to and/or redirect forwarded out-of-office email inquiries.
• Coordinate special events, team-building activities, and office celebrations.
• Support the CEO and C-Suite with planning leadership summits and strategic meetings, including research, logistics, reservations, and coordination.
• Support Boston leadership with managing budgets related to team-building initiatives, office maintenance, and supplies.
• Assist with special projects and other administrative duties as assigned.

Skills

Organizational skills

Problem-solving

Written and verbal communication

Time management

Prioritization

Self-motivated

Multi-tasking

Attention to detail

Team-oriented

Independent work

Education

Associate or Bachelor's degree

Tools

MS Office (Word, Excel, PowerPoint, Outlook)

Adobe Creative Suite (Acrobat, Photoshop, InDesign)

Deltek Vantagepoint

Job description

HLB Lighting Design in Boston seeks a highly organized Executive Assistant to support the CEO and Boston studio. This hands-on role demands energy, initiative, and the ability to manage competing priorities in a fast-paced environment.

You will handle calendars, travel, events, and daily office operations while supporting the broader studio team. The ideal candidate has 3-5 years of EA/office management experience and a BA/associates.