Executive Administrative Assistant

Masis Staffing Solutions; Westborough (MA); Hybrid; USD 44,324 - 63,128; Full time

Job summary

A staffing agency is assisting a client in Westborough, MA for a Temporary Executive Administrative Assistant role, offering a hybrid schedule with entry-level salary up to $39 per hour. Candidates should have a minimum of 5 years of experience in an Executive Assistant role and proficiency in Microsoft Office. The position supports high-level executives, offering potential for transition to a permanent role.

Qualifications

• Minimum 5 years of Executive Assistant experience.
• Experience in HR or Legal department is a plus but not required.
• Highly proficient in Microsoft Office tools.

Responsibilities

• Proactive calendar management for executive’s calendar and contacts.
• Act as the liaison between CLO, CHRO, and Managers for scheduling.
• Prepare and maintain expense reports.

Skills

Proficient in Microsoft Office (Outlook, Word, Excel, PowerPoint)

Strong communication skills

Time management

Customer service skills

Education

Bachelor's or Associate's degree

Tools

Adobe Acrobat

Job description

Masis Staffing Solutions is assisting our client for an immediate hire of a Temporary Executive Administrative Assistant to work HYBRID and based out of Westborough MA.

This position supports the Chief Human Resource Officer and Group Chief Legal Officer.

Position is expected to run through the end of the year but has potential to convert to a permanent role. Ideal start date is September 22nd.

Salary: Up to $39 per hour

Hybrid Schedule: Monday thru Friday, 8am to 5pm, 3 days onsite, 2 days work from home

Responsibilities

• Proactive calendar management for executive’s calendar and contacts
• Act as the liaison between the CLO, CHRO and the Managers for scheduling meetings with internal and external attendees
• Type and distribute meeting notes and draft letters, mail, and email correspondence
• Arrange travel, answer phones and take and relay voice mail and email messages
• Prepare and maintain expense reports, including coding, providing receipts
• Assist with On-boarding employees, receiving laptops, software, etc.
• Create/Maintain Team Organization Charts
• Organize, coordinate and budget for departmental outings/events
• Expenses, travel, filing, presentation preparation and copying, as needed
• Preparation of Quarterly Board of Directors material
• Provide back up to other Executive Assistants, when needed

Experience Required

• Minimum 5 years of Executive Assistant experience
• Experience in HR or Legal department is a plus but not required
• Bachelor's or Associate's degree preferred
• Highly proficient in Microsoft Office tools, including Outlook, Word, Excel and Power Point.
• Adobe Acrobat experience a plus.
• Strong communications, time management, and customer service skills

Seniority level

• Mid-Senior level

Employment type

• Contract

Job function

• Administrative

Industries

• Retail
• Legal Services
• Human Resources Services