Executive Office & Events Administrator

YMCA of Metro Atlanta; United States; On-site; USD 38,000 - 52,000; Full time

Job summary

The YMCA of Metropolitan Atlanta is seeking an Administrative Assistant to provide essential support to the Executive Assistant and the Leadership & Learning Center team. This role is a proactive point of contact for internal and external stakeholders, contributing to efficient office operations.

You will coordinate meetings, manage mail and supplies, assist with invoices and petty purchases, and help prepare reports and documents using standard software tools.

Qualifications

• High school diploma or equivalent and 2+ years of administrative experience.
• Proficiency in Microsoft Office Suite and office productivity software.
• Excellent organizational and time management skills; able to multitask and prioritize effectively.
• Strong attention to detail and accuracy in handling documents and data.
• Excellent written and verbal communication skills.
• Strong interpersonal skills; interact professionally with internal and external stakeholders.
• Discretion and integrity in handling confidential information.

Responsibilities

• Coordinate internal meetings: work with EA for room set-ups, catering, AV needs, attendees, overall logistics.
• Coordinate external meetings at the Leadership & Learning Center: logistics, security, custodial and building needs, vendor deliveries, attendee lists, room setups, AV needs.
• Collaborate on project-based work and provide support to ensure efficient workflow.
• Maintain and anticipate office supplies and soda inventory.
• Order copier supplies, name badges, nameplates, and lanyards.
• Respond to emails and phone calls with accuracy and professionalism.
• Process incoming and outgoing US mail.
• Assist with special projects and prepare weekly branch courier packs.
• Maintain LLC staff list with up-to-date contact information.
• Interface with IT staff about LLC email group updates.
• Work with Front Desk security for large deliveries and special projects.
• Create, update, and organize physical and electronic filing systems.

Skills

Microsoft Office Suite

Written and verbal communication

Organizational skills

Time management

Interpersonal skills

Attention to detail

Multitasking

Education

High school diploma or equivalent

Certification in office administration

Tools

Office productivity software

Job description

The YMCA of Metropolitan Atlanta is seeking an Administrative Assistant to provide essential support to the Executive Assistant and the Leadership & Learning Center team. This role is a proactive point of contact for internal and external stakeholders, contributing to efficient office operations.

You will coordinate meetings, manage mail and supplies, assist with invoices and petty purchases, and help prepare reports and documents using standard software tools.