Executive Assistant for Education & Operations

Priority Dispatch Corp.; Chicago (IL); On-site; USD 50,000 - 61,000; Full time

Job summary

YMCA of Metro Chicago seeks an Administrative Coordinator to assist the Operation Director and Early Learning Director with logistic needs, meeting preparation, and event support across eight sites.

You will maintain records, prepare monthly reports for management and funding agencies, ensure compliance with licensing standards, and provide training and HR data entry to support program operations.

Qualifications

• High school diploma or equivalent with specialized training and 3+ years’ experience.
• Knowledge with city, state, and Head Start Performance Standards.
• Advanced knowledge of clerical and office responsibilities with MS Office.
• Commitment to the YMCA of Metro Chicago’s mission.
• Ability to organize and prioritize multiple, competing priorities.
• Ability to keep detailed records and documentation.
• Intermediate proficiency in Word, Excel, email; learn new technology.
• Meet physical qualifications; accommodations available.

Responsibilities

• Assist the Operation Director and Early Learning Director with logistic needs and event support.
• Collect, compile and prepare monthly reports and program reviews for management.
• Establish and maintain recordkeeping systems and reports for funders.
• Assist management with annual program assessments and reviews.
• Distribute agendas and meeting minutes; update resources for licensing policies.
• Monitor licensing compliance and Head Start performance standards.
• Maintain license records for city/state and update as required.
• Provide HR compliance support and enter HR data for ELN funding.
• Track background clearance information for grant compliance.
• Coordinate with EE&C Management to support day-to-day operations across sites.
• Communicate monthly with parents about policy committee and network meetings.
• Maintain up-to-date records for policies and funder requirements.

Skills

Organizational skills

Prioritization

Recordkeeping

Attention to confidentiality

Education

High school diploma or equivalent

Tools

Microsoft Office Suite

Job description

YMCA of Metro Chicago seeks an Administrative Coordinator to assist the Operation Director and Early Learning Director with logistic needs, meeting preparation, and event support across eight sites.

You will maintain records, prepare monthly reports for management and funding agencies, ensure compliance with licensing standards, and provide training and HR data entry to support program operations.