Executive Office Coordinator & Travel Support

BAC (Baltimore Aircoil Company, Inc.); Jessup (MD); On-site; USD 64,000 - 109,000; Full time

Job summary

BAC (Baltimore Aircoil Company, Inc.) is seeking an Administrative Coordinator to support the Executive Administrative Assistant. The role ensures smooth day-to-day operations, confidentiality, and strong internal coordination across time zones while maintaining a fast-paced, high-expectation environment.

The position requires 2–5+ years of related experience and proficiency with Microsoft Office. You will manage calendars, assist with travel logistics, prepare presentations, and back up the

Qualifications

• 2–5+ years of administrative or executive support experience.
• Strong organizational skills with the ability to manage multiple priorities.
• Excellent written and verbal communication skills.
• High attention to detail and follow-through.
• Proficiency in Microsoft Office Suite (Outlook, PowerPoint, Excel, Teams).

Responsibilities

• Provide day-to-day administrative support to the Executive Assistant to the CEO.
• Assist with calendar management, meeting coordination, and scheduling across time zones.
• Coordinate logistics for meetings including agendas, materials, catering, and follow-ups.
• Prepare and format presentations, reports, and internal documents (PowerPoint, Word, Excel).
• Serve as backup contact when the Executive Assistant is unavailable.
• Support the execution of all-employee meetings and other meetings as needed.

Skills

Organizational skills

Communication

Attention to detail

Discretion

Proactivity

Tools

Microsoft Office Suite

Job description

BAC (Baltimore Aircoil Company, Inc.) is seeking an Administrative Coordinator to support the Executive Administrative Assistant. The role ensures smooth day-to-day operations, confidentiality, and strong internal coordination across time zones while maintaining a fast-paced, high-expectation environment.

The position requires 2–5+ years of related experience and proficiency with Microsoft Office. You will manage calendars, assist with travel logistics, prepare presentations, and back up the