Executive Assistant: Calendar, Travel & Presentations

Jobtailor; Baltimore (MD); Hybrid; USD 65,000 - 90,000; Full time

Job summary

Under Armour in Baltimore, MD is seeking an experienced Executive Assistant to support multiple executives. You will manage calendars, coordinate meetings, prepare agendas, and arrange travel while handling confidential information with discretion.

The role requires 3 years in a professional environment, strong communication and organizational skills, and proficiency with Microsoft Office and Keynote. Hybrid work with in-office 4 days a week is available for this position.

Qualifications

• Bachelor's degree from a four-year college or university.
• 3 years of experience in a professional business environment.
• Experience supporting Communications teams preferred.
• Proficiency in Microsoft Office Suite, Outlook and PowerPoint.
• MacBook proficiency and experience developing Keynote presentations.
• Must reside within commuting distance of Under Armour's global headquarters in Baltimore, MD.
• Must be able to work 4 days per week in-office, with the remainder of the work week remote.
• Under Armour does not offer employment-based sponsorship for this position in the US.
• No relocation provided.

Responsibilities

• Support executives in their daily administrative duties.
• Respond to sensitive and confidential information with discretion and professionalism.
• Maintain and prioritize executives’ Outlook calendars.
• Coordinate and arrange meetings, prepare agendas, reserve facilities, and take meeting notes as needed.
• Coordinate executive travel and create travel itineraries.
• Complete and submit expense reports.
• Organize and maintain file systems and records.
• Prepare outgoing emails for the executive’s organization.
• Support offsite events and flexible remote work when needed.
• Compile information and create PowerPoint/Keynote presentations.
• Pull reports, articles, and company information.
• Assist the executive’s team with tasks as needed.
• Update the team on company housekeeping items.
• Support more than one executive when needed.
• Coordinate with marketing and department administrators to schedule meetings and align calendars.
• Order and maintain supplies and arrange equipment maintenance.
• Help onboard new teammates.
• Perform other assigned duties.

Skills

Calendar management

Meeting coordination

Expense reporting

File system organization

PowerPoint proficiency

Keynote presentation development

Travel itinerary creation

Basic IT knowledge

Report compilation

MacBook proficiency

Education

Bachelor's degree

Tools

Microsoft Office Suite

Outlook

PowerPoint

Keynote

Job description

Under Armour in Baltimore, MD is seeking an experienced Executive Assistant to support multiple executives. You will manage calendars, coordinate meetings, prepare agendas, and arrange travel while handling confidential information with discretion.

The role requires 3 years in a professional environment, strong communication and organizational skills, and proficiency with Microsoft Office and Keynote. Hybrid work with in-office 4 days a week is available for this position.