Executive Office Coordinator for the University Registrar

Fowler College of Business at San Diego State University; San Diego (CA); On-site; USD 49,000 - 71,000; Full time

Benefits offered by this job

Health insurance

CSU tuition fee waiver / Education &

Job summary

Fowler College of Business at San Diego State University is seeking an Office Coordinator and Assistant to the University Registrar to provide comprehensive administrative, operational, data-entry, and project support for the University Registrar and leadership team. This on-campus role requires handling sensitive information and coordinating with faculty, staff, students, and external contacts.

Under the Registrar, you will manage daily office operations, calendar management, recruitment

Qualifications

• Entry-level to mid-level administrative professional experience.
• Ability to handle sensitive information with confidentiality and sound judgment.
• Experience supporting high-volume university offices is preferred.

Responsibilities

• Coordinate daily office operations and facilities needs.
• Provide executive support to Registrar leadership including calendars and meetings.
• Coordinate recruitment processes, onboarding, and personnel files with confidentiality.
• Prepare correspondence, reports, and presentation materials; assist with data entry and reporting.
• Coordinate responses to information requests under FERPA and institutional policies.
• Manage diplomas, commencement logistics, office supplies, and asset tracking.
• Support safety trainings, emergency preparedness, and office safety procedures.

Skills

Office coordination

Calendar management

Data entry

Project coordination

Education

High school diploma or equivalent

Tools

Microsoft Office (Word, Excel, PowerPoint)

Job description

Fowler College of Business at San Diego State University is seeking an Office Coordinator and Assistant to the University Registrar to provide comprehensive administrative, operational, data-entry, and project support for the University Registrar and leadership team. This on-campus role requires handling sensitive information and coordinating with faculty, staff, students, and external contacts.

Under the Registrar, you will manage daily office operations, calendar management, recruitment