Executive Office Coordinator - $24/hr - $30/hr - Herndon, VA

Beacon Hill Staffing Group, LLC; Herndon (VA); On-site; USD 49,000 - 62,000; Full time

Benefits offered by this job

Free parking

Job summary

Beacon Hill Staffing Group, LLC in Herndon, VA is seeking an Executive Office Coordinator for a temporary-to-permanent role. This onsite position manages daily office operations, supports the CEO, coordinates travel, prepares board materials, and handles confidential information.

Ideal candidate has 3+ years in office administration, strong MS Office skills, and a degree is preferred. Schedule: Mon-Thu 9:00–18:00, Fri 9:00–17:00; every other Friday off. Free parking available.

Qualifications

• Minimum 3+ years in Office Manager, EA, or admin roles.
• Strong Microsoft Office skills (Outlook, Word, Excel, PowerPoint).
• Experience supporting executives or senior leadership.
• Associate's or Bachelor's degree preferred.

Responsibilities

• Oversee daily office operations and facilities.
• Serve as primary contact for office-related needs and support meetings.
• Process employee travel and expense reports with accuracy and timeliness.
• Provide high-level admin support to the CEO (calendar, travel, meetings, correspondence).
• Prepare presentations, reports, board materials, and other executive documentation.
• Handle confidential information and licensing/compliance paperwork.

Skills

Office Admin

Executive Support

MS Office Pro

Calendar Management

Travel Coordination

Education

Associate degree

Bachelor's degree

Job description

Beacon Hill was founded to set a new standard in search, career placement and flexible staffing. Our client, a technology and defense organization, is seeking an Executive Office Coordinator to join their team on a temporary to permanent basis in Herndon, Virginia.

About The Job:

• Oversee daily office operations, facilities, vendors, supplies, and shared spaces to maintain an organized and professional office environment
• Serve as the primary point of contact for office-related needs while supporting employee engagement events and company meetings
• Review and process employee travel and expense reports, ensuring accuracy, compliance, and timely reimbursement
• Provide high-level administrative support to the CEO, including calendar management, travel coordination, meeting scheduling, and correspondence
• Prepare presentations, reports, board materials, and other executive documentation
• Handle confidential information with discretion and support licensing documentation, compliance-related paperwork, and special projects

About You:

• 3+ years of Office Manager, Executive Assistant, Administrative Assistant, or related experience
• Strong Microsoft Office skills, including Outlook, Word, Excel, and PowerPoint
• Experience supporting executives or senior leadership required
• Associate's or Bachelor's degree preferred

About The Position:

• Start Date: ASAP!
• Temp-to-Perm Opportunity
• Temp pay: $24-$30/hr
• Permanent Salary: $55K-$65K
• Fully onsite in Herndon, VA
• Free parking
• Schedule: Monday-Thursday, 9:00 AM-6:00 PM; Friday, 9:00 AM-5:00 PM
• Every other Friday off

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com .

Company Profile:

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

Benefits Information:

• Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.

We look forward to working with you.

Beacon Hill. Employing the Future (TM)