Executive Office Concierge & Operations Specialist

KPMG LLP; City of Albany (NY); On-site; USD 40,000 - 58,000; Full time

Job summary

KPMG LLP is seeking an Administrative Concierge to join our Albany office. You will provide onsite administrative support for the Office Managing Partner and senior leaders, coordinate daily operations and hospitality services, and prepare important documents for leadership initiatives.

The role requires strong communication, organizational skills, and the ability to work in a fast-paced environment. Qualifications include at least two years in administrative, customer service, or hospitality

Qualifications

• Minimum two years of administrative, customer service, or hospitality experience.
• Proficiency in Microsoft Office Suite; ability to learn firmwide applications including GenAI.
• Strong analytical, problem-solving and organizational skills.
• Excellent verbal and written communication; time management and project coordination abilities.
• Ability to work independently and collaboratively in a team, with discretion and professionalism.
• Physical ability to stand, walk, lift, stock boxes, and support office operations.
• Must be authorized to work in the U.S. without visa sponsorship.

Responsibilities

• Provide onsite administrative support for the Office Managing Partner, Local Office Partners, and office leaders; be a visible resource for leadership, professionals, clients, recruits, visitors, and vendors.
• Support daily office operations and hospitality services, including pantry stocking, conference room setup, catering coordination, mail and shipping, and general office support; assist with events and staff activities.
• Prepare meeting materials, presentations, letters, invoices, and other documents; manage requests involving technology, hospitality, facilities, and building maintenance; troubleshoot and escalate when needed.
• Coordinate with internal teams, vendors, and service providers to support office operations and provide scanning, copying, printing, mail, shipping, and tech support as needed.
• Assist with travel coordination, expense reporting, invoice processing, and other administrative activities supporting office leadership.

Skills

Administrative experience

Customer service

Hospitality

Analytical skills

Communication skills

Education

High school diploma or GED

Tools

Microsoft Office

GenAI familiarity

Job description

KPMG LLP is seeking an Administrative Concierge to join our Albany office. You will provide onsite administrative support for the Office Managing Partner and senior leaders, coordinate daily operations and hospitality services, and prepare important documents for leadership initiatives.

The role requires strong communication, organizational skills, and the ability to work in a fast-paced environment. Qualifications include at least two years in administrative, customer service, or hospitality