Executive Assistant

KPMG LLP; San Diego (CA); Hybrid; USD 70,000 - 90,000; Full time

Job summary

KPMG LLP is seeking an Executive Assistant to join our Administrative & Office Experience organization in San Diego. The role provides executive and administrative support to senior market leadership, including calendar management, meeting scheduling, client research, and draft communications.

You will engage with partners, internal teams, and clients, coordinating with Marketing and Account Teams to support campaigns and go-to-market initiatives, while maintaining confidentiality and

Qualifications

• Minimum five years of recent experience supporting a senior leader.
• Excellent verbal and written communication with strong stakeholder management.
• Experience drafting internal communications and presentations; research and client materials.

Responsibilities

• Provide executive and administrative support to senior market leadership, including calendar and meeting scheduling, engagement setup, client billing, and research.
• Represent the leader in select internal forums, client touchpoints, and local office events; prepare agendas and briefing materials.
• Collaborate with Marketing, Business Development, and Account Teams to plan go-to-market programs and campaigns; create external-facing materials.
• Manage and optimize the leader's professional social presence (e.g., LinkedIn) in line with brand standards.
• Plan and execute high-impact internal and client-facing events, coordinate travel and on-site logistics, and track outcomes.

Skills

Executive support

Calendar management

Stakeholder management

Research & drafting

GenAI awareness

Project coordination

Travel & event coordination

Team collaboration

Education

High school diploma or GED

Coursework from accredited college/university

Tools

Microsoft Office Suite

Job description

KPMG is currently seeking an Executive Assistant to join our Administrative & Office Experience organization.

Responsibilities:

• Provide executive and administrative support to senior market leadership, including calendar and meeting scheduling; engagement setup and client billing; client/industry research; and drafting internal communications and presentations; build trusted relationships with executives, Partners/Managing Directors, internal teams, clients, alliance partners, and community stakeholders; anticipate leadership priorities; safeguard confidential information; coordinate with Managing Partners to prioritize local activities aligned with regional and firm strategies; coordinate resources; track performance metrics
• Represent the leader in select internal forums, client touchpoints, and local office events; prepare agendas and briefing materials; document decisions and drive follow-through on action items
• Collaborate with Marketing, Business Development, and Account Teams to plan and execute go-to-market programs and campaigns; support pursuits and executive briefings; create external-facing materials that articulate value propositions and differentiators
• Manage and optimize the leader's professional social presence (e.g., LinkedIn), including profile optimization, content planning, posting cadence, engagement, and analytics; ensure alignment with KPMG brand standards and tone
• Plan and execute high-impact internal and client-facing events, including on-site logistics and vendor coordination; manage complex travel and meeting arrangements to optimize time, budget, and outcomes; contribute actively to Administrative Services team meetings and internal project teams; share best practices; build skills to advance team initiatives
• Work with team members to navigate and solve day-to-day problems related to services, technology, relationships, or other issues, collaborating with Digital Nexus or other internal teams/resources as appropriate
• Act with integrity, professionalism, and personal responsibility to uphold KPMG's respectful and courteous work environment

Qualifications:

• Minimum five years of recent experience supporting a senior leader; proactive and forward-thinking mindset, with a proven ability to anticipate needs, take initiative, and manage complex projects with a high degree of autonomy; industry knowledge in Audit, Tax, or Advisory professional services highly desired
• Completed coursework from an accredited college/university preferred; minimum High School diploma or GED is required
• Excellent verbal/written communication, with exceptional stakeholder management skills and the ability to build trust and navigate complex relationships with senior clients, community leaders, and internal partners
• Strong trouble-shooting and organizational skills and capability to work on multiple projects simultaneously; strong business acumen with demonstrated analytical skills to translate data and research into actionable insights; proficiency in Microsoft Office Suite applications; exceptional web-based research skills and enthusiastic about leveraging technologies like GenAI to drive efficiency and impact
• Aptitude to promote a teaming culture with common goals and responsibilities as well as leverage strengths, expertise, and diverse perspectives to maintain a high-performing team; ability to work in the assigned office at least three days a week; able to work overtime and travel within the cluster for client meetings and market events as needed
• Applicants must be authorized to work in the U.S. without the need for employment-based visa sponsorship now or in the future; KPMG LLP will not sponsor applicants for U.S. work visa status for this opportunity (no sponsorship is available for H-1B, L-1, TN, O-1, E-3, H-1B1, F-1, J-1, OPT, CPT or any other employment-based visa)