Executive Office Concierge — Front Desk & Admin

The Fedcap Group; New York (NY); On-site; USD 60,000 - 75,000; Full time

Job summary

The Fedcap Group is seeking an Administrative Assistant to provide day-to-day administrative support to the C-Suite and Corporate Services executives. You will serve as the front desk contact and coordinate travel, meetings, and office operations with a high level of professionalism and confidentiality.

This role requires strong organization, communication, and customer-service skills. The ideal candidate has 5+ years of relevant experience and proficiency with Microsoft Office, Teams, Outlook,

Qualifications

• 5+ years of administrative, office support, and receptionist experience.
• Strong organizational skills and attention to detail.
• Ability to manage multiple priorities and work independently.
• Excellent professional communication, interpersonal and customer-service skills.
• Ability to interact professionally with employees, visitors and senior leaders.
• Proficiency with Microsoft Office Suite, Microsoft Teams, Outlook calendar management, virtual meeting platforms, and DocuSign.

Responsibilities

• Front desk coverage and first point of contact for the Executive Office.
• Book domestic and international travel, dining, and select calendar meetings for the C-Suite.
• Prepare and process expense reports for the C-Suite.
• Reserve conference rooms and coordinate meal orders for meetings.
• Greet and announce visitors, maintaining confidentiality and professional decorum.
• Coordinate IT support requests and manage office supplies.
• Assist with executive and board meeting coordination and office events.

Job description

The Fedcap Group is seeking an Administrative Assistant to provide day-to-day administrative support to the C-Suite and Corporate Services executives. You will serve as the front desk contact and coordinate travel, meetings, and office operations with a high level of professionalism and confidentiality.

This role requires strong organization, communication, and customer-service skills. The ideal candidate has 5+ years of relevant experience and proficiency with Microsoft Office, Teams, Outlook,