Executive Office Assistant & Travel Coordinator

AOPA; Frederick (MD); On-site; USD 60,000 - 67,000; Full time

Benefits offered by this job

Flight Training

Medical Insurance

401(k) Plan

PTO 17 days

Job summary

AOPA in Frederick, MD, is seeking an Administrative Assistant in the President's Office to provide essential administrative and operational support to the Executive Office. The role requires exceptional organization, attention to detail, and the ability to handle multiple priorities with confidentiality.

Key duties include coordinating travel, preparing briefing materials, and maintaining the President’s calendar. Strong Office 365 proficiency and experience supporting executives are essential.

Qualifications

• Associate degree in business administration or equivalent required.
• Minimum of five years supporting a senior executive in a similar size organization.
• Proficiency with Office 365 (SharePoint, OneDrive, Teams, Outlook, Word, Excel and PowerPoint).
• Experience with expense tracking, timecard approvals, travel arrangements, etc.

Responsibilities

• Arrange ground travel and accommodations for the President/CEO, including hotels and transportation.
• Manage briefing papers and deadlines for events for the President/CEO.
• Coordinate with Public/Media Relations for talking points and PowerPoint add-ons.
• Maintain President’s Outlook calendar with guest bios, briefing papers, and flight details.
• Process timecards and approve expense reports for President’s direct reports.

Skills

Office 365 proficiency

Executive support

Education

Associate degree in business administration

Bachelor’s degree in business administration

Tools

Microsoft Office 365

Power BI

Power Automate

Co-pilot

AI tools

Job description

AOPA in Frederick, MD, is seeking an Administrative Assistant in the President's Office to provide essential administrative and operational support to the Executive Office. The role requires exceptional organization, attention to detail, and the ability to handle multiple priorities with confidentiality.

Key duties include coordinating travel, preparing briefing materials, and maintaining the President’s calendar. Strong Office 365 proficiency and experience supporting executives are essential.