Executive Assistant - OOP

Focus on the Family; Colorado Springs (CO); On-site; USD 60,000 - 85,000; Full time

Job summary

Focus on the Family in Colorado Springs seeks an Executive Assistant for the President’s Office to provide comprehensive administrative support and to perform diversified tasks in line with ministry policies. The role will back up the Chief of Staff and Vice President of Presidential Relations, manage calendars, and coordinate travel and meetings both domestically and internationally.

You will be responsible for handling intricate scheduling, ensuring timely communications with stakeholders, and

Qualifications

• Administrative support experience in a policy-driven organization.
• Strong calendar and travel coordination abilities.
• Problem solving and ability to work with minimal supervision.

Responsibilities

• Support the President, Chief of Staff, and Vice President of Presidential Relations with administrative duties.
• Maintain Chief of Staff’s and Vice President’s office calendars; back up for President’s calendar; arrange meetings with employees and constituents.
• Plan travel domestically and internationally; handle complex scheduling and logistics.

Job description

The Executive Assistant - OOP position exists to provide administrative assistance and to perform highly diversified tasks requiring comprehensive knowledge of Focus on the Family policies and procedures in support of the President’s Office; performs marketing and major donor related functions for the President’s Circle; relieves supervisor of a wide variety of involved/complex administrative duties by specific or general authorization; utilizes a broad knowledge of the functions and general operating methods and policies of supervisor's organization and the ministry with minimal supervision; plans/arranges own work using a wide range of procedures; assumes responsibility for general decisions; analyzes problems, recommends solutions, and follows through until resolved; refers only specific, unusual problems to supervisor.

Essential Duties/Responsibilities:

Administrative:

• Serves President, Chief of Staff, and Vice President of Presidential Relations in all administrative aspects, directly for the Chief of Staff and the Vice President, and as back-up for the President/CEO

• Maintains Chief of Staff’s and Vice President’s office calendar; serves as back-up for President’s calendar, and arranges meetings with employees and constituency; establishes priorities for appointments and makes travel arrangements, both domestically and internationally

• Manages all travel for Chief of Staff (and occasionally President, and his family for ministry events, including researching flights and hotels and cars, booking the preceding