Executive Office Assistant & Scheduling Coordinator

State-of-Hawai; Hawaii; On-site; USD 42,000 - 47,000; Full time

Job summary

The State of Hawaii, Office of the Governor, is seeking an administrative professional to support scheduling, correspondence management, and project coordination on Oahu. The role requires handling confidential information and interacting with multiple state departments and agencies.

The incumbent will screen visitors, organize electronic workflows, and liaise with the Governor’s Executive Coordinator and Scheduling Specialist to move initiatives forward.

Qualifications

• Must be able to follow instructions and understand government operations policies.
• Understand policies and issues relevant to the Governor's Office and State Departments.
• Knowledge of the various State Departments and agencies.

Responsibilities

• Screen and assess incoming communication and route to appropriate agencies and organizations.
• Provide administrative support and coordinate projects/initiatives; identify issues and opportunities.
• Schedule and coordinate project initiative meetings; track progress with Scheduling Specialist.
• Greet visitors on the 5th floor and direct to appropriate offices.
• Develop and implement internal electronic workflow systems and maintain files.
• Communicate between Governor’s Executive Coordinator, Scheduling Specialist, and staff.

Skills

Communication skills

Organizational skills

Discretion

Initiative

Education

College degree or equivalent

Job description

The State of Hawaii, Office of the Governor, is seeking an administrative professional to support scheduling, correspondence management, and project coordination on Oahu. The role requires handling confidential information and interacting with multiple state departments and agencies.

The incumbent will screen visitors, organize electronic workflows, and liaise with the Governor’s Executive Coordinator and Scheduling Specialist to move initiatives forward.