Executive Office Assistant & Notary

Axess Family Services, Inc.; Sprotts Corners (OH); On-site; USD 19,000 - 28,000; Full time

Job summary

Axess Family Services, Inc. in Ravenna, OH is seeking an Administrative Office Assistant to support the Senior Executive Assistant and leadership team. This role is based in our Administrative Office in Ravenna, providing day-to-day operations support in an office environment.

You will handle inquiries, organize records, manage schedules, and assist with board/leadership meeting preparations. Notary and confidentiality responsibilities are included, with a focus on professional, discreet service.

Qualifications

• High school diploma or equivalent required.
• Experience in a professional setting required.
• Proficiency with Microsoft Office Suite.
• Ability to handle confidential information and stay discrete.

Responsibilities

• Answering phone calls and greeting visitors, directing them to appropriate departments.
• Sort and distribute mail to the agency.
• Maintain files and official records for local, state, federal and accrediting bodies.
• Manage facilities and equipment, order supplies, and coordinate maintenance/repairs.
• Create/update agency contact information and monthly calendar; manage meeting room schedules.
• Assist in leadership meeting preparation (agendas, invitations, reports).
• Comply with agency policies, COA regulations, and driving/Notary requirements.
• Perform other duties as assigned.

Skills

Professional communication

Confidential information handling

Autonomy

Office equipment proficiency

Education

High School diploma or equivalent

Tools

Microsoft Office Suite (Word, Excel, Teams)

Job description

Axess Family Services, Inc. in Ravenna, OH is seeking an Administrative Office Assistant to support the Senior Executive Assistant and leadership team. This role is based in our Administrative Office in Ravenna, providing day-to-day operations support in an office environment.

You will handle inquiries, organize records, manage schedules, and assist with board/leadership meeting preparations. Notary and confidentiality responsibilities are included, with a focus on professional, discreet service.