Executive Office Assistant & Notary Public

Paylocity; Ravenna, Northern (OH, KY); Hybrid; USD 42,000 - 54,000; Full time

Job summary

Paylocity is seeking an Administrative Office Assistant to support the Senior Executive Assistant and management team in Ravenna, Ohio. This is an office-based role focused on daily operations, project support, and accreditation/funding coordination.

You will handle phone duties, mail, filing, calendar management, meeting logistics, and notary functions as needed, while ensuring confidentiality and compliance with agency policies.

Qualifications

• High School diploma or equivalent is required.
• Experience in a professional setting is required.
• Proficiency with Microsoft Office Suite (Word, Excel, Teams, etc.).

Responsibilities

• Answering phone calls and greeting visitors, directing to appropriate departments.
• Sort and distribute mail and maintain files and records.
• Manage facilities, orders, supplies, and communication with maintenance.
• Create and update agency contact information and monthly calendar; manage meeting room schedules.
• Assist in leadership meeting preparation (agendas, invitations, reports).
• Handle confidential information and comply with policies and regulations.
• Notary Public for agency operations as needed.

Skills

Microsoft Office proficiency

Professional communication

Notary Public (ability to obtain)

Education

High School diploma or equivalent

Valid Ohio driver's license

Job description

Paylocity is seeking an Administrative Office Assistant to support the Senior Executive Assistant and management team in Ravenna, Ohio. This is an office-based role focused on daily operations, project support, and accreditation/funding coordination.

You will handle phone duties, mail, filing, calendar management, meeting logistics, and notary functions as needed, while ensuring confidentiality and compliance with agency policies.