Sales & Marketing Administrative Coordinator

Azul Hospitality; South Bend (IN); On-site; USD 32,000 - 42,000; Full time

Job summary

Azul Hospitality seeks an organized Administrative/Sales Support professional to assist the Director of Sales & Marketing and sales managers with clerical tasks in a hotel environment. You will manage correspondence, filing, appointments, and material preparation while providing client and hotel support.

The role requires strong communication, detail orientation, and the ability to work independently. Bachelor's degree is preferred; travel may be required.

Qualifications

• High school or equivalent education required; Bachelor's degree preferred.
• Sales & Marketing experience preferred; prior admin experience preferred.
• Must have excellent communication and organizational skills.
• Must be able to travel on occasion.
• Ability to work independently and handle multiple tasks.
• Licenses/Certifications: valid driver's license may be required.

Responsibilities

• Assist the Director of Sales & Marketing and the Sales Manager(s) with administrative and clerical support.
• Handle all incoming and outgoing correspondence.
• Maintain a filing system of all department records.
• Arrange appointments and meetings for sales managers.
• Prepare meeting packets and other Sales & Marketing materials.
• Provide client support by processing leads and sending collateral materials.
• Provide hotel support including following up on requests and contacting clients.
• Handle logistics for small group meetings for key clients.
• Generate reports and compile statistical information.
• Produce and submit purchase orders.
• Assist with BEOs, group resumes, and room blocks.
• Develop and maintain relations across departments.

Skills

Communication skills

Leadership capability

Detail oriented

Self-driven

Education

High school diploma

Bachelor's degree preferred

Tools

MS Office

PMS

PBX

POS

Windows OS

Job description

Azul Hospitality seeks an organized Administrative/Sales Support professional to assist the Director of Sales & Marketing and sales managers with clerical tasks in a hotel environment. You will manage correspondence, filing, appointments, and material preparation while providing client and hotel support.

The role requires strong communication, detail orientation, and the ability to work independently. Bachelor's degree is preferred; travel may be required.