Executive Office & Facilities Coordinator

SPAN; United States; On-site; USD 65,000 - 78,000; Full time

Benefits offered by this job

Equity grants

Comprehensive benefits

Parental leave

Office near transit

Flexible hours

Job summary

SPAN is hiring an Office Administrator to serve as our onsite point of contact for the office and, as needed, the senior leadership team. This role is an onsite position in our San Francisco office five days a week, with support for events at our South San Francisco office or other offsite events.

We seek someone with 2+ years of administrative or office-management experience, strong communication skills, and a genuine curiosity to learn across executive support, HR, recruiting, and workplace

Qualifications

• 2+ years of administrative, office management, or executive support experience.
• Onsite in the San Francisco office five days a week.
• Excellent written and verbal communication skills with attention to detail.
• Discretion handling confidential or sensitive information.
• Strong organizational skills with multiple priorities and stakeholders.
• Proficiency with calendar, email, and productivity tools (Google Workspace).
• Eagerness to learn across executive support, HR, recruiting, and workplace functions.
• Experience supporting C-suite or senior executives.
• Experience with workplace, facilities, or event planning.
• Familiarity with expense management tools (Ramp).

Responsibilities

• Serve as SPAN’s onsite point of contact for the senior leadership team.
• Prioritize in-person support for the CEO when in the office or for visits.
• Manage in-person appointments for senior leaders.
• Support the Senior Executive Assistant with expense reports and needs.
• Manage documents and confidential information with discretion.
• Coordinate and organize in-office meetings, social events, and local offsite events.
• Assist with projects by coordinating resources and tracking progress.

Skills

Office management

Onsite availability

Communication

Discretion

Organization

Google Workspace

Learning mindset

C-suite support

Event planning

Expense tools

Tools

Google Workspace

Ramp

Job description

SPAN is hiring an Office Administrator to serve as our onsite point of contact for the office and, as needed, the senior leadership team. This role is an onsite position in our San Francisco office five days a week, with support for events at our South San Francisco office or other offsite events.

We seek someone with 2+ years of administrative or office-management experience, strong communication skills, and a genuine curiosity to learn across executive support, HR, recruiting, and workplace