Office Administrator

SPAN; San Francisco (CA); On-site; USD 70,000 - 100,000; Full time

Benefits offered by this job

Equity grants

Competitive salary

Benefits coverage

Office near transit

Team events

Flexible hours

Job summary

SPAN is seeking an Office Administrator to serve as our onsite point of contact for all things related to the office and as needed, the senior leadership team. This is an onsite role, five days a week in our San Francisco office, with support for events at our South San Francisco office or other offsite venues.

We’re looking for 2+ years in administrative or office management roles, with solid judgment handling confidential information, and a willingness to learn across executive support, HR,

Qualifications

• 2+ years of experience in administrative, office management, or executive support roles.
• Ability to be onsite in San Francisco five days a week.
• Excellent written and verbal communication skills with attention to detail.
• Discretion handling confidential or sensitive information.
• Strong organizational skills with multiple priorities and stakeholders.
• Proficiency with calendar, email, and productivity tools (Google Workspace).
• Eagerness to learn across executive support, HR, recruiting, and workplace functions.

Responsibilities

• Serve as onsite point of contact for senior leadership and coordinate with Senior Executive Assistant to support C-suite touchpoints.
• Prioritize in-person support for the CEO during office days and key meetings.
• Manage in-person appointments for senior leaders.
• Assist with expense reports and other tasks as directed by the Senior Executive Assistant.
• Manage documents and confidential information with discretion.
• Coordinate and organize in-office meetings, social events, and local offsite events with the Workplace team.
• Assist with projects across teams by coordinating resources and tracking progress.

Skills

Onsite in SF

Calendar management

Communication

Confidentiality

Organization

Google Workspace

Tools

Google Workspace

Job description

Our Mission

SPAN is enabling electrification for all. We are a mission-driven company designing, building, and deploying products that electrify the built environment, reduce carbon emissions, and slow the effects of climate change.

• Decarbonization is the process to reduce or remove greenhouse gas emissions, especially carbon dioxide, from entering our atmosphere.
• Electrification is the process of replacing fossil fuel appliances that run on gas or oil with all-electric upgrades for a cleaner way to power our lives.

At SPAN, We Believe In

• Enabling homes and vehicles powered by clean energy
• Making electrification upgrades possible
• Building more resilient homes with reliable backup
• Designing a flexible and distributed electrical grid

The Role

SPAN is looking for an Office Administrator to serve as our onsite point of contact for all things related to the office and as needed, the senior leadership team. Reporting to our Head of Workplace and working closely with our Senior Executive Assistant, this role will make sure every team has what they need to be successful in the office. This is an onsite role, in our San Francisco office five days a week and supporting events at our South San Francisco office or other offsite events. We're looking for someone with 2+ years of administrative, executive or office management experience, sound judgment handling confidential information, strong communication skills, and genuine curiosity to learn about other areas of the business (ie: executive support, HR, recruiting, and workplace operations).

Responsibilities

• Serve as SPAN's onsite point of contact for all things related to the senior leadership team, working closely with our Senior Executive Assistant to make sure every team that touches the C-suite has what they need
• Prioritize in-person support for the CEO when they're in the office and/or when needed (ie: client, partner and Board visits, local offsite meetings)
• Manage in-person appointments for senior leaders
• Support the Senior Executive Assistant with expense report completion or other needs as dictated by the Senior Executive Assistant
• Manage documents and confidential information as needed with appropriate discretion
• Coordinate and organize in office meetings, social events, and local offsite events in partnership with the Workplace team
• Assist with projects with other teams as needed by coordinating resources and tracking progress

About You

Required Qualifications

• 2+ years of experience in an administrative, office management, or executive support role
• Ability to be onsite in our San Francisco office five days a week
• Excellent written and verbal communication skills, with strong attention to detail
• Sound judgment and discretion when handling confidential or sensitive information
• Strong organizational skills with the ability to manage multiple priorities and stakeholders at once
• Proficiency with calendar, email, and productivity tools (e.g., Google Workspace)
• A genuine eagerness to learn across executive support, HR, recruiting, and/or workplace functions

Bonus Qualifications

• Experience supporting C-suite or other senior executives directly
• Experience with workplace, facilities, or event planning
• Familiarity with expense management tools (e.g., Ramp)
• Experience in a fast-growth startup or scale-up environment

Life at SPAN

Headquartered in San Francisco’s vibrant SoMa neighborhood, we are an eclectic group of creative thinkers who value open communication, teamwork, and a “make it happen” approach to addressing complex challenges.

SPAN embraces diversity and equal opportunity in a serious way. We are committed to building a team that represents a variety of backgrounds, perspectives, and skills.

We’re hiring talented individuals who are driven by success and are passionate about shaping the future of renewable energy. If that sounds like you, we’d love for you to consider joining the rapidly growing team at SPAN.

The Perks

• Competitive compensation + equity grants at a well-funded, venture-backed company
• Comprehensive benefits: 100% employee premiums for base plans on medical, dental, vision with options for additional coverage. Parental leave up to twenty four (24) weeks depending on eligibility
• Comfortable, sunny office space located near BART and Caltrain public transit
• Strong focus on team building and company culture: Employee Resource Groups, monthly social events, SPANcakes recognition breakfast, lunch, and learns
• Flexible hours, one holiday per month, and flexible time off