Executive Office Administrator - Operations Support

SHD Composite Materials Inc; Mooresville (NC); On-site; USD 48,000 - 58,000; Full time

Job summary

SHD Composites is seeking an organized, service-oriented Office Administrator to support day-to-day administrative needs at the Mooresville operation. This role coordinates office activities, travel, meetings, and records, and provides executive support to leaders as SHD grows.

The position emphasizes strong communication, organization, and discretion, with a focus on improving office efficiency and visitor experience in a manufacturing setting.

Qualifications

• High school diploma or equivalent; associate degree or related training preferred.
• 3+ years of administrative/office coordination or executive support experience preferred.
• Excellent written and verbal communication, sound judgment, and a service-oriented approach.
• Strong organization, time management, follow-through, and attention to detail.
• Proficiency with Microsoft Office (Outlook, Word, Excel, PowerPoint, Teams) and calendars, travel booking, and document management systems.
• Ability to handle confidential and sensitive information with discretion.
• Ability to work independently while building relationships with staff, vendors, and visitors.
• Experience in a manufacturing, industrial, logistics, or growing business environment is a plus.

Responsibilities

• Provide professional administrative support to the Director of Operations and Mooresville team.
• Coordinate domestic and international travel, lodging, rental vehicles, and itineraries.
• Plan and support meetings, agendas, attendee communications, materials, and follow-up actions.
• Prepare, format, proofread, and distribute correspondence, presentations, reports, and meeting notes.
• Maintain calendars and coordinate appointments, meetings, visits, and internal events.
• Serve as a welcoming and professional first point of contact for visitors, vendors, and employees.
• Maintain organized electronic and physical files, administrative records, office supplies, and protect confidential information.
• Coordinate office supplies, service requests, deliveries, mail, and other routine needs.
• Assist with employee communications, onboarding logistics, company events, recognition activities, and other administrative projects.
• Support expense documentation, invoice routing, purchase requests, and basic administrative tracking.
• Identify opportunities to improve administrative processes, organization, responsiveness, and the overall office experience.
• Perform other duties consistent with the role and business needs.

Skills

Written communication

Verbal communication

Organization

Time management

Attention to detail

Follow-through

Discretion

Independence

Relationship building

Education

High school diploma or equivalent

Associate degree or related training

Tools

Outlook

Word

Excel

PowerPoint

Teams

Job description

SHD Composites is seeking an organized, service-oriented Office Administrator to support day-to-day administrative needs at the Mooresville operation. This role coordinates office activities, travel, meetings, and records, and provides executive support to leaders as SHD grows.

The position emphasizes strong communication, organization, and discretion, with a focus on improving office efficiency and visitor experience in a manufacturing setting.