Operations & Executive Support Coordinator

Healthy Minds Innovations, Inc.; Madison (WI); Hybrid; USD 63,000 - 77,000; Full time

Job summary

Humin, Inc. is seeking an organized Operations Coordinator to provide administrative and operational support across the organization and to the Office of the CEO. The role covers hiring coordination, meetings, events, and core operations, with a strong emphasis on managing systems and donor-facing tasks.

The successful candidate will be detail-oriented, proactive, and comfortable learning new tools. This hybrid position requires occasional travel to the Madison office, approximately one day per

Qualifications

• 2+ years of experience in administrative, operations, coordination, executive support, event coordination, or similar work.
• Strong written and verbal communication skills with internal and external stakeholders.
• Experience coordinating meetings, retreats, and multi-step projects.
• Familiarity with organizational systems, calendars, and donor databases is a plus.

Responsibilities

• Coordinate administrative aspects of hiring, including posting jobs and candidate tracking.
• Schedule meetings, events, travel, and manage calendars and venues.
• Support onboarding, offboarding, and performance processes.
• Oversee daily operations: supplies, mail, shipping, and shared email accounts.
• Provide CEO scheduling and travel support; anticipate needs and follow up.

Skills

Organization

Proactivity

Attention to detail

Communication

Tech proficiency

Tools

Google Workspace

CRM systems

Job description

Humin, Inc. is seeking an organized Operations Coordinator to provide administrative and operational support across the organization and to the Office of the CEO. The role covers hiring coordination, meetings, events, and core operations, with a strong emphasis on managing systems and donor-facing tasks.

The successful candidate will be detail-oriented, proactive, and comfortable learning new tools. This hybrid position requires occasional travel to the Madison office, approximately one day per