Office Admin.

SHD Composite Materials Inc; Mooresville (NC); On-site; USD 48,000 - 58,000; Full time

Job summary

SHD Composites is seeking an organized, service-oriented Office Administrator to support day-to-day administrative needs at the Mooresville operation. This role coordinates office activities, travel, meetings, and records, and provides executive support to leaders as SHD grows.

The position emphasizes strong communication, organization, and discretion, with a focus on improving office efficiency and visitor experience in a manufacturing setting.

Qualifications

• High school diploma or equivalent; associate degree or related training preferred.
• 3+ years of administrative/office coordination or executive support experience preferred.
• Excellent written and verbal communication, sound judgment, and a service-oriented approach.
• Strong organization, time management, follow-through, and attention to detail.
• Proficiency with Microsoft Office (Outlook, Word, Excel, PowerPoint, Teams) and calendars, travel booking, and document management systems.
• Ability to handle confidential and sensitive information with discretion.
• Ability to work independently while building relationships with staff, vendors, and visitors.
• Experience in a manufacturing, industrial, logistics, or growing business environment is a plus.

Responsibilities

• Provide professional administrative support to the Director of Operations and Mooresville team.
• Coordinate domestic and international travel, lodging, rental vehicles, and itineraries.
• Plan and support meetings, agendas, attendee communications, materials, and follow-up actions.
• Prepare, format, proofread, and distribute correspondence, presentations, reports, and meeting notes.
• Maintain calendars and coordinate appointments, meetings, visits, and internal events.
• Serve as a welcoming and professional first point of contact for visitors, vendors, and employees.
• Maintain organized electronic and physical files, administrative records, office supplies, and protect confidential information.
• Coordinate office supplies, service requests, deliveries, mail, and other routine needs.
• Assist with employee communications, onboarding logistics, company events, recognition activities, and other administrative projects.
• Support expense documentation, invoice routing, purchase requests, and basic administrative tracking.
• Identify opportunities to improve administrative processes, organization, responsiveness, and the overall office experience.
• Perform other duties consistent with the role and business needs.

Skills

Written communication

Verbal communication

Organization

Time management

Attention to detail

Follow-through

Discretion

Independence

Relationship building

Education

High school diploma or equivalent

Associate degree or related training

Tools

Outlook

Word

Excel

PowerPoint

Teams

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Office Admin.

3 days ago Requisition ID: 1078

Salary Range: $23.00 To $28.00 Hourly

Office Administrator

Job Description

Company

Location

Mooresville, NC

Reports To

Director of Operations

Employment Type

Full-Time

FLSA Status

Non-Exempt - subject to final HR review

Travel

Occasional local travel, as needed

Department

Administration

Compensation

$23.00 - $28.00 per hour, depending on experience

Position Summary

SHD Composites is seeking an organized, service-oriented Office Administrator to support the day-to-day administrative needs of the Mooresville operation. This role will coordinate office activities, travel and lodging, meetings, correspondence, records, and general administrative processes. The Office Administrator will also provide executive administrative support as assigned, helping leaders stay organized, prepared, and responsive as SHD continues to grow.

Key Responsibilities

• Provide professional, timely administrative support to the Director of Operations, other leaders, and the broader Mooresville team.
• Coordinate domestic and international travel, lodging, rental vehicles, and itineraries; communicate arrangements and maintain supporting records.
• Plan and support meetings, including scheduling, room preparation, agendas, attendee communications, materials, refreshments, and follow-up actions.
• Prepare, format, proofread, and distribute correspondence, presentations, reports, meeting notes, and other business documents.
• Maintain calendars and coordinate appointments, meetings, visits, and internal events for assigned leaders.
• Serve as a welcoming and professional first point of contact for visitors, vendors, candidates, and employees; coordinate visitor access and on-site logistics.
• Maintain organized electronic and physical files, administrative records, office supplies, and shared documents while protecting confidential information.
• Coordinate office supplies, service requests, deliveries, mail, and other routine facility or office needs with appropriate internal and external contacts.
• Assist with employee communications, onboarding logistics, company events, recognition activities, and other administrative projects as assigned.
• Support expense documentation, invoice routing, purchase requests, and basic administrative tracking in accordance with company procedures.
• Identify opportunities to improve administrative processes, organization, responsiveness, and the overall office experience.
• Perform other duties consistent with the role and business needs.

Qualifications

• High school diploma or equivalent required; associate degree or additional administrative, business, or related training preferred.
• Three or more years of administrative, office coordination, executive support, or comparable experience preferred.
• Excellent written and verbal communication skills, sound judgment, and a professional, service-oriented approach.
• Strong organization, time management, follow-through, and attention to detail; able to manage multiple priorities and changing needs.
• Proficiency with Microsoft Office, including Outlook, Word, Excel, PowerPoint, and Teams; experience with calendars, travel booking, and document management systems preferred.
• Ability to handle confidential and sensitive information with discretion.
• Comfort working independently while building strong working relationships with employees, managers, vendors, and visitors.
• Experience in a manufacturing, industrial, logistics, or growing business environment is a plus.

Success Measures

• Accurate, timely, and cost-conscious coordination of travel, meetings, correspondence, and administrative requests.
• Consistently organized records, calendars, supplies, and office processes.
• Professional, responsive support that enables leaders and employees to focus on operational priorities.
• Positive feedback from leaders, employees, visitors, and vendors regarding communication and service.

Work Environment and Equal Opportunity

This is a primarily on-site position based in Mooresville, North Carolina. The role requires regular interaction with employees, leaders, visitors, and vendors in an active manufacturing office environment. SHD Composites is an Equal Opportunity Employer and considers qualified applicants without regard to any characteristic protected by applicable law.