Executive Office & Travel Administrator

Bulldog Hardware; Mooresville (NC); On-site; USD 42,000 - 60,000; Full time

Job summary

Piedmont Hardware Brands in Mooresville, NC is seeking an Office & Travel Administrator to organize corporate office administration and coordinate travel for the Executive Leadership Team. This role ensures smooth front desk operations and efficient expense processing for Presidents and Operating Partners.

The ideal candidate has 3-5 years in office admin, strong communication, and proficiency with Concur and MS Office. A degree is preferred.

Qualifications

• 3-5 years of experience in office administration; a two or four year degree preferred or experience commensurate with education and work experience combined
• Knowledge and implementation of modern office practices and procedures
• Excellent communication skills, both verbally and written
• Demonstrates a welcoming demeanor to all internal and external customers
• Possesses the ability to coordinate and prioritize a multitude of tasks while remaining flexible in handling new assignments
• Ability to maintain a calm and pleasant demeanor under stressful conditions
• Intermediate computer skills (Word, Excel, Outlook, PowerPoint, and Internet)
• Demonstrated Concur Travel and Expense Reporting System knowledge and utilization
• Proven ability to be very extremely detail oriented
• Ability to be a change agent that is willing to embrace and manage an ever-changing/developing work environment
• Ability to establish and maintain effective working relationships with others
• Ability to work well with numerous, constant interruptions and excels at multi-tasking

Responsibilities

• Keep the front desk and front phones covered 100% of the time
• Greet guests and escort them to the appropriate location
• Coordinate repairs, deliveries, and janitorial services with building management
• Plan and manage all officerelocations, including space and furniture planning
• Deliver all packages (USPS,Fed-Ex, UPS) to employees or mailroom
• Order supplies for general office, specialty items and cleaning supplies
• Maintain all areas around the office to ensure they are cleaned, stocked and organized each day (i.e.mailroom, break room)
• Control all conference room calendars, scheduling and availability
• Seek approval for new hire office/cube location
• Setup phone needs with IT
• Drive ergonomic coordination
• Coordinate travel arrangements for executive team as necessary (Presidents and Operating Partners only)
• Coordinate and process expense reports for executive team as necessary (Presidents and Operating Partners only)

Skills

Communication skills

Welcoming demeanor

Multi-tasking

Task prioritization

Calm under pressure

Education

Two- or four-year degree

Tools

Concur Travel

MS Office

Job description

Piedmont Hardware Brands in Mooresville, NC is seeking an Office & Travel Administrator to organize corporate office administration and coordinate travel for the Executive Leadership Team. This role ensures smooth front desk operations and efficient expense processing for Presidents and Operating Partners.

The ideal candidate has 3-5 years in office admin, strong communication, and proficiency with Concur and MS Office. A degree is preferred.